OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON OCTOBER 13, 2022

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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., October 13th, 2022, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: Patrick Harrison, Carolyn C. Prator, Jackie Baker, Gary Procell, and Willie Walker. James T. Sims and Kandi Moore were unable to attend.

 

Robert Tomasek, P.E., LA Department of Transportation; German Velazquez, P.E., LA Department of Transportation and Development; Tawney Robledo, Testament Construction Services LLC; Ali M. Mustapha, P.E., Executive Director; Penny Adams, Assistant Executive Director were also present. Mrs. Lenora Krielow, CPA, CFF, attended via Zoom.

 

The meeting was opened with a prayer and the Pledge of Allegiance.

 

President Harrison asked for any comments from the public regarding agenda items or other issues. There were no public comments. 

 

President Harrison stated that the minutes from the September 2022 meeting had been emailed for review and asked for a motion to approve. Mrs. Prator made a motion, with a second by Mr. Procell, to approve the minutes from the September 2022 meeting. The motion unanimously passed.

 

President Harrison discussed the September 2022 monthly financial reports. He reported that operating expenses were in line with monthly averages for this time of year. Also, he explained the self-funded income from Oil & gas leases continues improve in 2022 and provides income for operating expenses.

 

The Board reviewed payments and invoices for the month of September 2022 and subsequent bills for the month of August 2022. Mrs. Prator made a motion, with a second by Mr. Baker, to ratify payment of the invoices for the month of September 2022 and subsequent bills for the month of August 2022. The motion unanimously passed.

 

Mrs. Lenora Krielow, CPA, CFF, reported via Zoom on Caddo Levee District’s 2021-2022 fiscal year Financial Audit Report and the District’s Financial Statement.  Mrs. Krielow reported that the audit was conducted under the same procedures as the previous years with a peer review this year. The report resulted with NO Findings.

 

The Board opened bids for Capital Project – Black Bayou Slide Repair which was re-advertised for bids.  Two (2) paper bids were received, and No Electronic Bids were submitted on BIDSYNC.  The Bids submitted were by Testament Construction Services, LLC., in the amount of $360,781.00 and David Lawler Construction, INC. in the amount of $322,906.01. 

 

Mr. Procell made a motion, with a second by Mr. Walker, for the following resolution accepting the bid submitted by David Lawler Construction, INC. in the amount of $322,906.01 as the apparent lowest responsive and responsible bidder contingent upon further review by Ali Mustapha, P.E., Executive Director.  The motion was unanimously approved.

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that the bid from David Lawler Construction, INC. in the amount of $322,906.01, contingent upon further review be accepted as the lowest responsive and responsible bidder for the Black Bayou Slide Repair, and the President is authorized to execute such contract documents as appropriate to implement this project, subject to the examination and approval of the Board’s Executive Director, Ali Mustapha, P. E.

 

The Board opened bids for Capital Project – New West Agurs Pump Station which was advertised for bids. The only Bid that was received was submitted by David Lawler Construction, INC., in the amount of $734,280.00.  The Bid amount was $213,984.00 more than the project’s estimated budget and it was recommended to reject the sole bid and re-advertise the project for bids at a later date after consultation with the Project’s Design Engineer. 

 

Mr. Procell made a motion, with a second by Mr. Walker to reject the sole bid from David Lawler Construction, LLC. and re-advertise the project for bids at a later day.  The motion unanimously passed.

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that the bid from David Lawler Construction, INC. in the amount of $734,280.00, be rejected and the Executive Director is authorized to consult with the Design Engineer for the project and re-advertise the project for bids at a later date.

 

 

The Board unanimously approved the transfer of a Campsite Permit from Jerry H. Hicks to Vance Glenn Welborn for approximately one (1) acre known as Lot# 68 located in NW/4 of NE/4 in Section 27, T21N, R16W, Caddo Parish, Louisiana, with a motion by Mrs. Prator and a second by Mr. Walker.

 

Marshall Jones was unable to attend and reported that there are No pending Oil & Gas matters at this time and that the Oil and Natural Gas market prices continues to improve.

 

Attorney Lattier was unable to attend and submitted a written report advising the Board that there are No pending legal matters for the District.

 

Mr. Mustapha reported that twenty-seven (27) permit requests have been received, reviewed, and processed by Caddo Levee District in 2022.  Also, he reported that the Construction Contract Agreement for the Shiftail Canal Panel Repair Project has be executed and recorded and Construction of the project has started and is progressing well.  We anticipate that the construction to be completed by the end of October, weather permitting.  DOTD staff is providing the necessary field inspection and testing services on the project. 

 

Mr. Mustapha reported that Compliance Environment Services (CES), a Baton Rouge based company will be performing the 5-years video inspections of the District’s drainage culverts that penetrate the Levee system and the CES plans to complete the work before the end of the year, on time to submit to the USACE for review, The Culverts inspection by Compliance Environmental Services is required by the USACE Levee Safety Program every 5 years for Risk Rating of the Levee system.

 

Mr. Mustapha reported that the Arkansas Department of Agriculture, administrator of the Red River Navigation Feasibility Study Shreveport to Texarkana, has established a bank account for the project and requested that the entities funding the project transfer the approved share of funding by direct deposit to the Project’s Bank Account. 

The Board unanimously approved the transfer of the $150,000.00 approved and appropriated by the Board of Commissioners to the project’s bank account by a direct deposit transaction (ACH) instead of a check, with a motion by Mr. Procell and a second by Mr. Walker.

 

             There was no Legal Counsel Report.

 

There was no Forester’s Report.

 

There was no Engineer’s Report.

 

There was no Personnel Committee Report.

 

There was no Legal Committee Report.

 

There was no Equipment Committee Report.

 

There was no Recreation Committee Report.

 

With no further business to be brought before the Board, Mrs. Prator made a motion to adjourn, with a second by Mr. Walker. The motion unanimously passed, and the meeting was adjourned.

 

 

 

President                                                                                                 Executive Director

OCTOBER 12, 2023

 

Minutes

 

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