Caddo Levee District

Ali  M. Mustapha P.E., Administrator

 

May 10, 2018

Shreveport, Louisiana

 

 

OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON MAY 10, 2018

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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., May 10, 2018, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: James T. Sims, Patrick Harrison, Kandi Moore, Gary Procell, Helen Godfrey Smith and Willie Walker. Carolyn C. Prator was not present.

 

Nick Dalton, Dalton Construction, LLC; Charlie Davis, Boss City Construction, LLC; Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones & Odom LLP; Robert Tomasek, LA Department of Transportation and Development; Emily Jones, LA Department of Transportation and Development; Ali M. Mustapha, Administrator; and Danielle Stafford, Assistant Secretary, were also present.

 

The meeting was opened with a prayer and the Pledge of Allegiance.

 

President Sims asked for any comments from the public regarding agenda items or other issues. Mr. Nick Dalton of Dalton Construction, LLC and Mr. Charlie Davis of Boss City Construction, LLC introduced themselves to the Board. There were no further public comments.

 

Mr. Sims stated that the minutes from the April 2018 meeting had been emailed for review and asked for a motion to approve. Mrs. Moore made a motion, with a second by Mr. Procell, to approve the minutes from the April 2018 meeting. The motion unanimously passed.

 

Mr. Harrison discussed the monthly financial reports, reporting that income and expenses for the month of April were in line with the monthly average.

 

The Board reviewed payments and invoices for the month of April 2018 and subsequent bills for the month of March 2018. Mr. Harrison made a motion, with a second by Mrs. Moore, to ratify payment of the invoices for the month of April 2018 and subsequent bills for the month of March 2018. The motion unanimously passed.

 

The Board opened bids for Furnishing Crushed Aggregates for Surfacing a Section of the Red River Levee South Project from un-named Road @ 10281 LA 1 to Buckner Road. The bids were submitted as follows:

 

             Dalton Construction, LLC                    $264,297.60 – $30.59/ton

 

             Boss City Construction, LLC               $276,998.40 – $32.06/ton

 

             2R Construction, LLC                           $603,072.00 – $69.80/ton

 

             MAC Contracting Group, Inc.             $332,640.00 – $38.50/ton

                          Electronic Bid

 

Mr. Harrison made a motion, with a second by Mr. Walker, for the following resolution accepting the bid from Dalton Construction, LLC as the apparent lowest responsive and responsible bidder in the amount of $264,297.60. The motion was unanimously approved.

 

 BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that the bid from Dalton Construction, LLC in the amount of $264,297.60, be accepted as the lowest responsive and responsible bidder for the purchase of Crushed Aggregates for Surfacing a Section of the Red River Levee South Project from un-named Road @ 10281 LA 1 to Buckner Road, and the President is authorized to execute such contract documents as appropriate to implement this project, subject to the examination and approval of the Board’s Administrator, Ali Mustapha, P. E.

 

The Board opened bids for Red River Levee South Maintenance (Caddo-Bossier Port) Project. There were no electronic bids. The bids were submitted as follows:

 

             JHW Construction, LLC                       $395,730.00

 

             2R Construction, LLC                           $592,555.98

 

Mr. Harrison made a motion, with a second by Mrs. Smith, for the following resolution accepting the bid from JHW Construction, LLC as the apparent lowest responsive and responsible bidder in the amount of $395,730.00. The motion was unanimously approved.

 

 BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that the bid from JHW Construction, LLC in the amount of $395,730.00, be accepted as the lowest responsive and responsible bidder for the Red River Levee South Maintenance (Caddo-Bossier Port) Project, and the President is authorized to execute such contract documents as appropriate to implement this project, subject to the examination and approval of the Board’s Administrator, Ali Mustapha, P. E.

 

The Board discussed the bids received for the Annual Supply of Spray Herbicide Chemicals at the April 2018 Board meeting. Mr. Mustapha reported that the apparent low bidder, Crop Production Services from De Ridder, LA, submitted a bid for a product that did not meet the specifications of the products for which bids were solicited. Therefore, the bid of Crop Production Services was disqualified, and the next lowest bid was from Red River Specialties, Inc.

 

The Board unanimously approved the following resolution accepting Red River Specialties, Inc. with a motion by Mrs. Moore and a second by Mrs. Smith:

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that the bid from Red River Specialties, Inc. in the amount of $15.60 per gallon for Roundup Pro Concentrate, N/A for Roundup Pro Concentrate Generic Equivalent Accord XRT II, $19.74 per gallon for Rodeo/$15.69 per gallon for AquaNeat, and $16.83 per gallon for Rodeo Generic Equivalent (AquaStar), be accepted as the lowest responsible bidder for the purchase of Annual Contract for Spray Herbicide Chemicals, with option to renew for two additional years, subject to the examination and approval of the Board’s Administrator, Ali Mustapha, P. E.

 

The Board discussed the request from Walnut Bayou Exploration, LLC for the grant of a surface (proposed well drill site) location and non-exclusive easement or right of passage across and on lands owned by the Caddo Levee District in Section 1, T19N, R16W. Mr. Harrison abstained from both the discussion and the vote to approve this request.

 

The Board approved the request from Walnut Bayou Exploration, LLC with a motion by Mrs. Smith and a second by Mr. Procell with the following resolution:

 

WHEREAS, on or about May 8, 2018, the office of the Board of Commissioners received a request from Walnut Bayou Exploration, L.L.C., a Louisiana limited liability company represented by Marlin Exploration, L.L.C., for the grant of a surface (proposed well drill site) location and non-exclusive easement or right of passage across and on lands owned by the Caddo Levee District in Section 1 (T19N, R16W), Caddo Parish, Louisiana, as depicted on Exhibit “A” attached hereto;

 

WHEREAS, the Board of Commissioners and Walnut Bayou Exploration, L.L.C. are presently negotiating the terms and conditions for the grant of a surface (proposed well drill site) location and non-exclusive easement or right of passage thirty feet (30’) in width across the Caddo Levee District’s land for the proposed access road and 0.819 acres for the proposed drill site location, as depicted on Exhibit “A” attached hereto;

 

NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Caddo Levee District, subject to the finalization and execution of a mutually acceptable agreement by and between the Caddo Levee District and Walnut Bayou Exploration, L.L.C., that it grant a non-exclusive right of passage across and a surface (proposed well drill site) location on lands owned by the Caddo Levee District in Section 1 (T19N, R16W), Caddo Parish, Louisiana, to Walnut Bayou Exploration, L.L.C.; and that James T. Sims, President of the Board of Commissioners of the Caddo Levee District, be and he hereby is, fully authorized to execute for and on behalf of the Board of Commissioners a recordable instrument memorializing an agreement for a surface (drill site) location and non-exclusive easement or right of passage, and containing such terms and conditions as he, in his sole discretion, deems proper and necessary, to fully effectuate the intent of this resolution.

 

In regard to adopting the tax millage rate for 2018, Mr. Harrison made a motion to set the millage rate at zero, with a second by Mr. Walker, with the following resolution passed by a unanimous vote:

 

BE IT RESOLVED, that the following millage(s) are hereby levied on the 2018 tax roll on all property subject to taxation by Caddo Levee District:

 

MILLAGE

             Caddo Levee District                                                       0.00 mills

 

BE IT FURTHER RESOLVED, that the proper administrative officials of the Parish of Caddo, State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2018, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and privilege on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

 

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

 

YEAS: 6

NAYS: 0

ABSTAINED: 0

ABSENT: 1

 

The Board unanimously approved the transfer of surface lease from John S. Cryer to Norman Gene Scott for approximately one acre on Jeems Bayou known as Lot #48 in Section 35, T21N, R16W, with a motion by Mr. Procell and a second by Mr. Harrison.

 

The Board unanimously approved the renewal of a Certificate of Deposit with Home Federal Bank at a rate of 2.00% for 2 years with a motion by Mr. Harrison and a second by Mr. Walker.

 

The Board unanimously approved the renewal of a Certificate of Deposit with Iberiabank at a rate of 2.25% for 3 years with a motion by Mr. Harrison and a second by Mrs. Moore.

 

The Board unanimously approved the renewal of a Certificate of Deposit with Iberiabank at a rate of 1.8% for one year with a motion by Mr. Harrison and a second by Mrs. Moore.

 

Marshall Jones’ report was on the request by Walnut Bayou Exploration, LLC regarding the grant of surface (well drill site) and right of passage easement (servitude).

 

President Sims reported that he and several members of the Board attended the Annual Association of Levee Boards of Louisiana Workshop in Baton Rouge on May 3-4, 2018. He reported that overall there were some great presentations and some great opportunities for networking with Levee Boards around the state.

 

Mr. Mustapha reported that the Flood Technical Committee hosted a meeting on April 17, 2018 for Caddo, Bossier, and Red River Levee Districts and Homeland Security representatives of the three parishes to discuss and review the new USACE Risk Rating for levees in these parishes. Ratings for the Red River Levee North and South Segments, Twelve Mile Bayou, and Black Bayou/Pine Island Levees are complete. West Agurs and Cherokee Park Levees have not been rated yet. Red River Levee North, Twelve Mile Bayou, and Black Bayou/Pine Island Levees each received a rating of 4 (with 5 being the highest rating for perfect and 1 being the lowest for poor). Red River Levee South received a rating of 3 because it is considered a continuation of Red River Parish’s Levee system and is not considered a separate levee segment. 

 

Mr. Mustapha provided a written report that detailed the status and progress of all the ongoing Capital Outlay projects. He also provided a written report on the status of all open permits.

 

             Ronald Lattier had no report.

 

             Sam Brimer, Forester, was not present. Mr. Mustapha reported that Sam continues to work on trapping hogs that have been causing significant damage to the levees this year.

 

There was no Engineer’s Report.

 

There was no Personnel Committee Report.

 

There was no Legal Committee Report.

 

With no further business to be brought before the Board, the meeting was adjourned.

 

 

 

President                                                                                                     Administrator-Secretary

 

 

MAY 10, 2018

 

NOTICE OF PUBLIC MEETING

CADDO LEVEE DISTRICT

TENTATIVE AGENDA

MEETING ON MAY 10, 2018

10:00 A.M.

1320 GRIMMETT DRIVE

 

 

1. Call meeting to order.

 

2. Prayer and Pledge of Allegiance.

 

3. Public comments.

 

4. Approval of minutes of regular meeting held on April 12, 2018.

 

5. Discussion of monthly financial reports.

 

6. Ratify payment of statements and invoices for the month of April 2018 and subsequent bills for month of March 2018.

 

7. Opening of bids for Furnishing Crushed Aggregates for Surfacing a Section of the Red River Levee South from un-named Road @ 10281 LA 1 to Buckner Road.

 

8. Opening of bids for Red River Levee South Maintenance (Caddo-Bossier Port).

 

9. Acceptance of bid for Annual Supply of Spray Herbicide Chemicals.

 

10. Consideration of request from Weiser-Brown Operating Company for access road and well site servitude agreement in Section 1, T19N, R16W.

 

11. Adopt the millage rate.

 

12. Approval of transfer of surface lease from John S. Cryer to Norman Gene Scott for approximately one acre on Jeems Bayou known as Lot #48 in Section 35, T21N, R16W, Caddo Parish, Louisiana.

 

13. Consideration of renewal of the following Certificates of Deposit:

               a.           Home Federal Bank maturing May 20, 2018

               b.             Iberiabank maturing May 17, 2018

               c.             Iberiabank maturing May 17, 2018

 

14.           Report of Marshall Jones regarding oil and gas matters.

 

15.           President’s Report.

 

16.           Administrator’s Report.

 

17.           Report of Ron Lattier, Board’s Legal Counsel.

 

18.           Forester’s Report.

 

19.           Engineer’s Report.

 

20.           Personnel Committee Report.

 

21.           Legal Committee Report.

 

22. Equipment Committee Report.

23.  

24. Other Business to Bring before the Board.

 

24. Adjourn.

 

Minutes

 

Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm