Ali M. Mustapha P.E., Administrator
March 09, 2017
OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF
CADDO LEVEE DISTRICT
AT REGULAR MEETING HELD ON MARCH 09, 2017
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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., March 9, 2017, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: Patrick Harrison, Kandi Moore, Gary Procell, and Willie Walker. James T. Sims, Carolyn C. Prator, and Helen Godfrey Smith were not present. 1st Vice President Harrison presided over the meeting in the absence of President Sims.
Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones & Odom LLP; Ali M. Mustapha, Administrator; Sam Brimer, Forester; Danielle Stafford, Assistant Secretary; and Kathy Breyman, Administrative Assistant, were also present.
The meeting was opened with a prayer and the Pledge of Allegiance.
Mr. Harrison asked for any comments from the public regarding agenda items or other issues. There were no public comments.
Mr. Harrison stated that the minutes from the February 2017 meeting had been emailed for review and asked for a motion to approve. Mrs. Moore made a motion, with a second by Mr. Procell, to approve the minutes of the regular meeting. The motion unanimously passed.
With a motion by Mrs. Moore and a second by Mr. Walker, the Board approved to amend the agenda to include the following resolution recognizing the service of former Administrator Samuel A. Windham, who passed away on March 7, 2017. The resolution was approved with a motion by Mr. Procell and a second by Mr. Walker.
WHEREAS, the Board of Commissioners of the Caddo Levee District has lost an ardent and dedicated supporter of flood control programs and projects with the death of Mr. Samuel A. Windham on March 7, 2017; and
WHEREAS, Mr. Windham, a decorated veteran of the Korean War, an outstanding leader, and a respected member of the community, served the Board of Commissioners and the residents of the Caddo Levee District for more than sixteen years, November, 1988 until retirement in January, 2005, as the Administrator-Secretary of the Board; and
WHEREAS, Mr. Windham’s life will be long remembered as one of dedicated service to the Caddo Levee District’s and its residents’ goals of excellence; and
WHEREAS, it is the desire of the Board of Commissioners of the Caddo Levee District to express to the family of Mr. Samuel A. Windham its sincere sorrow for their loss;
NOW, THEREFORE, BE IT RESOLVED, that the Board of Commissioners does hereby express its condolences to the family of Mr. Samuel A. Windham and its deepest regret at the loss of this tireless servant.
The Board reviewed payments and invoices for the month of February 2017 and subsequent bills for the month of January 2017. Mrs. Moore made a motion, with a second by Mr. Procell, to ratify payment of the invoices for the month of February 2017 and subsequent bills for the month of January 2017. The motion unanimously passed.
The Board unanimously approved the transfer of surface lease from Robert Gregory to James Hartzo for approximately one acre on Jeems Bayou known as Lot #71 in Section 27, T21N, R16W, Caddo Parish, Louisiana, with a motion by Mr. Procell and a second by Mr. Walker.
Marshall Jones gave a brief follow-up report on State Agency Lease 10765, a 265-acre lease in Section 21, stating that Gemini Explorations had sent a letter to follow up on their obligation and intent to plug at least five (5) wells per year on Caddo Levee District property in Caddo Lake. He also stated that he intends to encourage Gemini to plug more, but this depends on the future of oil & gas prices. Mr. Jones also reported that Jackie Devall, Office of Conservation—LA Department of Natural Resources, will be the CLD’s advocate in ensuring that Gemini fulfills its obligations.
Mrs. Moore made a motion, with a second by Mr. Procell, to open a public hearing regarding the operating budget for fiscal year 2017-2018. The motion unanimously passed. There were no comments from the public and Mrs. Moore made a motion, with a second by Mr. Procell, to close the public hearing. The motion unanimously passed.
The Board discussed the operating budget of Caddo Levee District for fiscal year 2017-2018. Mrs. Moore made a motion, with a second by Mr. Procell, to adopt the 2017-2018 fiscal year budget. The motion was unanimously approved for the following resolution:
BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District in legal session convened, that:
Section 1: The attached estimate of revenues for the fiscal year beginning July 1,
2017, and ending June 30, 2018, be and the same is hereby adopted to serve as an
operating budget of revenues for the District during same period.
Section 2: The attached estimates of expenditures for the fiscal year beginning
July 1, 2017, and ending June 30, 2018, be and the same is hereby adopted to serve
as a budget of expenditures for the District during the said period.
Section 3: The adoption of the operating budget of expenditures be and the same is
hereby declared to operate as an appropriation of the amount therein set forth within the terms of the budget classification.
Section 4: Amounts are available for expenditures only to the extent included
within the 2017-2018 fiscal year budget.
BE IT FURTHER RESOLVED that the Administrator is hereby authorized and in his sole discretion, to make transfers within the various budget classifications from one classification to another as he may deem necessary provided that any transfer of funds in excess of five percent (5%) of the classification must be approved in advance by action of the Board of Commissioners at a meeting duly noticed and convened.
The Board unanimously passed the following resolution regarding designation of levee district funds for the 2017-2018 fiscal year budget with a motion by Mrs. Moore and a second by Mr. Procell.
BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it does hereby designate $22,436,575 for capital outlay and $6,000,000 for flood fight contingencies for the 2017-2018 fiscal year budget.
There was no President’s Report, as President Sims was unable to attend.
Mr. Mustapha reported that the U.S. Army Corps of Engineers requires inspection of all drainage culverts operated and maintained by CLD once every five (5) years using the Closed Circuit TV inspection method (CCTV). All the CLD culverts (6865 linear feet) were inspected in 2012 during the Levee Certification, and approximately 2155 linear feet were re-inspected in September 2014. In 2017 approximately 4710 linear feet of culvert must be inspected and submitted to the Corps. We have solicited quotes to perform this service during the dry season, and the cost for CCTV inspection of these culverts is $17,500 to $26,000. Mr. Mustapha also reported that he is preparing the Bid Package for this year’s Levee Gravel Surfacing project. We anticipate to take bid at the April 13, 2017 Board meeting. This year’s project will cover Twelve Mile Bayou from Highway 173 to Highway 530 (approximately 10.3 miles).
Mr. Mustapha also provided a written report that detailed the status and progress of all the ongoing Capital Outlay projects. He also provided updates on the operation and maintenance activities of the District’s staff.
There was no Legal Counsel Report.
Mr. Brimer reported that work has been completed on removal of beaver dams and clearing debris from a ditch located downstream of the floodgate located on Shreveport Downtown Airport property. He also stated that, utilizing the newly hired Heavy Equipment Operator, he will be working on clearing the tracts where timber was harvested.
There was no Engineer’s Report.
Mrs. Moore stated that Mr. Mustapha’s third anniversary of service as the Administrator of the Caddo Levee District is coming up at the end of April. She reported that there will be a Personnel Committee meeting at the end of March to conduct Mr. Mustapha’s evaluation so that it may be discussed at the April Board meeting.
There was no Legal Committee Report.
There was no Equipment Report.
With no further business to be brought before the Board, the meeting was adjourned.
MARCH 09, 2017
NOTICE OF PUBLIC MEETING
CADDO LEVEE DISTRICT
MEETING ON MARCH 09, 2017
1320 GRIMMETT DRIVE
NOTICE OF PUBLIC MEETING
1. Call meeting to order.
2. Prayer and Pledge of Allegiance.
3. Public comments.
4. Approval of minutes of regular meeting held on February 9, 2017.
5. Ratify payment of statements and invoices for the month of February 2017 and subsequent bills for month of January 2017.
6. Approval of transfer of surface lease from Robert Gregory to James Hartzo for approximately one acre on Jeems Bayou known
as Lot #71 in Section 27, T21N, R16W.
7. Report of Marshall Jones regarding oil and gas matters.
8. Opening of public hearing and request for comments from the public on the operating budget of Caddo Levee District for
fiscal year 2017-2018. After comments from the public, close of public hearing.
9. Approval of budget for fiscal year 2017-2018. See attached resolution.
10. Consideration of designation of funds for the 2017-2018 fiscal year. See attached resolution.
11. President’s Report.
12. Administrator’s Report.
13. Report of Ron Lattier, Board’s Legal Counsel.
14. Forester’s Report.
15. Engineer’s Report.
16. Personnel Committee Report.
17. Legal Committee Report.
18. Equipment Committee Report.
19. Other Business to Bring before the Board.
Minutes - March 09, 2017
Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm