Caddo Levee District

Ali  M. Mustapha P.E., Administrator

April 13, 2017

Shreveport, Louisiana

 

OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON APRIL 13, 2017

-- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- -- ---- -- -- -- -- -- -- -- -- ---- -- -- -- -- -- -- -- -- ---- -- -- -- --

 

At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., April 13, 2017, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: James T. Sims, Patrick Harrison, Carolyn C. Prator, Gary Procell, Helen Godfrey Smith, and Willie Walker. Kandi Moore was not present.

 

Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones & Odom LLP; Robert Tomasek, Department of Transportation and Development; Nick Dalton, Dalton Construction, LLC; Ali M. Mustapha, Administrator; and Danielle Stafford, Assistant Secretary, were also present.

 

The meeting was opened with a prayer and the Pledge of Allegiance.

 

President Sims asked for any comments from the public regarding agenda items or other issues. There were no public comments.

 

President Sims stated that the minutes from the March 2017 meeting had been emailed for review and asked for a motion to approve. Mr. Harrison made a motion, with a second by Mr. Walker, to approve the minutes of the regular meeting. The motion unanimously passed.

 

The Board reviewed payments and invoices for the month of March 2017 and subsequent bills for the month of February 2017. Mr. Harrison made a motion, with a second by Mrs. Smith, to ratify payment of the invoices for the month of March 2017 and subsequent bills for the month of February 2017. The motion unanimously passed.

 

The Board opened bids on the Crushed Aggregates for Surfacing Twelve Mile Bayou Levee (Hwy 173 – Hwy 169) & Black Bayou East Levee (Hwy 169 – Hwy 530) Project.  The bids submitted were as follows:

 

Dalton Construction, LLC                    $546,176.40

MAC Contracting Group, Inc.             $528,264.00

 

Mr. Harrison made a motion, with a second by Mr. Procell, for the following resolution accepting the bid from MAC Contracting Group, Inc. as the apparent lowest responsible bidder in the amount of $528,264.00.  The motion was unanimously approved.

 

BE IT RESOLVED by the Board of Commissioner of the Caddo Levee District, in legal session convened, that the bid from MAC Contracting Group, Inc. in the amount of $528,264.00, be accepted as the lowest responsive and responsible bidder for the purchase of Crushed Aggregates for Surfacing Twelve Mile Bayou Levee (Hwy 173 – Hwy 169)& Black Bayou East Levee (Hwy 169 – Hwy 530) Project, and the President is authorized to execute such contract documents as appropriate to implement this project, subject to the examination and approval of the Board’s Administrator, Ali Mustapha, P. E.

 

The Board opened bids for the purchase of Improvements on Surface Lease Lot #180 on the north side of Black Bayou, located in Section 8, T22N, R15W. The sole bid submitted was as follows:

 

             Jeffrey Oberley                                      $3,510.00

 

Mrs. Prator made a motion, with a second by Mr. Walker, for the following resolution accepting the bid from Jeffrey Oberley as the high responsive and responsible bidder in the amount of $3,510.00. The motion was unanimously approved.

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it hereby recognizes Jeffrey Oberley as the high responsive and responsible bidder for the purchase of Improvements on Surface Lease Lot #180, described as follows:

 

Approximately one acre on the north side of Black Bayou, located in Section 8, T22N, R15W, Caddo Parish, Louisiana

 

and is authorized through the Caddo Levee District’s President to lease the above described Campsite Lot to Jeffrey Oberley with the provision that he pay his rental in accordance with the Campsite Permit (Lease) Agreement.

 

The Board unanimously approved the transfer of surface lease from Roscoe Clay to Eliel Austin for approximately one acre known as Lot #20 in Section 21, T20N, R15W, Caddo Parish, Louisiana, with a motion by Mrs. Prator and a second by Mr. Harrison.

            

            Marshall Jones reported on State Agency Lease 10765, a 265-acre lease in Section 21, stating that Jackie Devall, Office of Conservation—LA Department of Natural Resources, reported that work permits had been approved for Gemini Exploration to plug and abandon the first five (5) wells on Caddo Levee District’s property in Caddo Lake. He also stated that all of Gemini’s equipment has been repaired and updated in anticipation of work beginning soon on the plugging of these wells. Marshall Jones also reported on a preliminary permit application for the Caddo Lake Hydroelectric Power Project that was submitted by Energy Resources USA, Inc. to the Federal Energy Regulatory Commission. The applicant, Energy Resources, has withdrawn its application for the project, having been informed that the Caddo Lake Dam is located on Caddo Levee District’s property.

 

             The Board considered exercising its second and final option to renew the contract for the year beginning May 10, 2017 through May 10, 2018 with Red River Specialties, Inc. for the purchase of chemicals, as per original bid specifications from the May 2015 contract. Mrs. Smith made the motion to renew said contract for the second and final time, with a second by Mr. Walker. The motion was unanimously approved.

 

             Mrs. Prator made a motion, with a second by Mr. Walker, for the following resolution to approve a Predial Servitude for Passage for Scott and Lynn Flarity. The motion was unanimously approved.

 

             WHEREAS, Scott Jason Flarity and Christine Lynn Prince Flarity (Mr. and Mrs. Flarity, husband and wife), whose mailing address is 509 Oriole Lane, Shreveport, Louisiana, 71105 contacted The Board of Commissioners of the Caddo Levee District as Mr. and Mrs. Flarity desires to construct a        road over and through the property belonging to Caddo Levee District to access a tract of land which they have purchased in the E/2 of the SE/4 of Section 1, Township 19 North, Range 16 West, Caddo Parish, Louisiana, adjacent to Caddo Levee District property; and

 

             WHEREAS, the Board of Commissioners of the Caddo Levee District and Mr. and Mrs. Flarity have negotiated and agreed upon the terms and conditions as described in the Predial Servitude for Passage Agreement attached for the grant of a maximum area of thirty feet (30’), more or less for the exclusive purpose of accessing land; and

 

               NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Caddo Levee District agree to the terms in the Predial Servitude for Passage Agreement with Mr. and Mrs. Flarity and that its President, James T. Sims, be, and he hereby is, fully authorized to execute for and on behalf of the Board of Commissioners a Predial Servitude for Passage Agreement containing such terms and conditions as he, in his sole discretion deems meet and necessary, to fully effectuate the intent of this resolution.

 

             The Board discussed the State’s Board of Ethics filing requirement of the Annual Tier 2.1 Personal Financial Disclosure Statement. Mr. Mustapha reminded all Commissioners that they are required to submit this form to the Louisiana Board of Ethics by May 15, 2017.

 

             Mrs. Prator made a motion, with a second by Mr. Walker, to approve the payment of annual dues for the Mississippi Valley Flood Control Association in the amount of $1,000.00. The motion was unanimously approved.

 

             Mrs. Smith made a motion, with a second by Mr. Walker, to approve the payment of annual dues for the National Waterways Conference in the amount of $1,425.00. The motion was unanimously approved.

 

             President Sims had no report.

 

             Mr. Mustapha reported that the millage rate for 2017 will be voted on at the May Board meeting, and it will remain at zero as it has for the previous four years. The Board discussed the procedures for setting the millage rate and the importance of discussing the millage rate on a yearly basis.

 

             Mr. Mustapha reported that the Flood Technical Committee met on March 14 and were informed that the LiDAR study of the Red River will be funded by the US Army Corps of Engineers in phases (quarterly) over the next three years. The Corps anticipates that work will begin in late 2017, and the study will tentatively be completed by December 2019. Mr. Mustapha also reported that Colonel Michael Derosier, Commander of the US Army Corps of Engineers, Vicksburg District, will be attending the July Board meeting. Mr. Mustapha reminded the Commissioners that the Association of Levee Boards of Louisiana Annual Workshop Conference will take place in Baton Rouge May 4-5, 2017. Mr. Mustapha also reported that the annual inspection of Black Bayou/Pine Island, Twelve Mile Bayou, West Agurs, and Cherokee Park Levee systems will be conducted by the Corps April 17-19, 2017.

 

             Mr. Mustapha also provided a written report that detailed the status and progress of all the ongoing Capital Outlay projects. He also provided updates on the operation and maintenance activities of the District’s staff.

 

             There was no Legal Counsel Report.

 

There was no Forester’s Report.

 

There was no Engineer’s Report.

 

There was no Legal Committee Report.

 

There was no Equipment Committee Report.

 

Mrs. Prator discussed with the Board the possibility of holding community meetings to address public perception of the purpose and responsibility of the Caddo Levee District and to educate the public on what we currently do and what we can do in the event of another flood.

 

Mr. Harrison made a motion, with a second by Mr. Procell, to enter Executive Session to discuss personnel matters. The motion unanimously passed.

 

Mrs. Smith made a motion, with a second by Mr. Walker, to come out of Executive Session. The motion unanimously passed.

 

Mr. Harrison reported that the Personnel Committee discussed with the Board the annual performance review of the Administrator, Ali Mustapha. Mr. Harrison stated that the result of this discussion would be discussed in private with Mr. Mustapha following the conclusion of the meeting. The Board congratulated Mr. Mustapha and commended him for his service to the District. Mr. Harrison made a motion, with a second by Mr. Procell, to approve an annual increase in Mr. Mustapha’s salary of five percent, as per the Personnel Committee’s recommendations. The motion unanimously passed.

 

With no further business to be brought before the Board, the meeting was adjourned.

 

 

President                                                                                                     Administrator-Secretary

 

 

 

 

                                                  

APRIL 13, 2017

 

 

NOTICE OF PUBLIC MEETING

CADDO LEVEE DISTRICT

TENTATIVE AGENDA

MEETING ON APRIL 13, 2017

9:00 A.M.

1320 GRIMMETT DRIVE

SHREVEPORT, LA 71107

 

 

1. Call meeting to order.

 

2. Prayer and Pledge of Allegiance.

 

3. Public comments.

 

4. Approval of minutes of regular meeting held on March 9, 2017.

 

5. Ratify payment of statements and invoices for the month of March 2017 and subsequent bills for month of February 2017.

 

6. Opening of bids for Crushed Aggregates for Surfacing Twelve Mile Bayou Levee (Hwy 173 – Hwy 169) & Black Bayou

East Levee (Hwy 169 – Hwy 530).

 

7. Approval of transfer of surface lease from Roscoe Clay to Eliel Austin for approximately one acre known as Lot #20 in Section 21, T20N, R15W.

8.  

9. Report of Marshall Jones regarding oil and gas matters.

 

9. Consideration of approval of option to renew contract for the year beginning May 10, 2017 through May 10, 2018 with Red River Specialties, Inc. for the purchase of chemicals as per original bid specifications for May 10, 2015 through May 10, 2016, with two one-year renewal options.

 

10. Approval of servitude of access agreement for Scott and Lynn Flarity located in Section 1, T19N, R16W.

 

11. Discussion of annual Tier 2.1 Personal Financial Disclosure Statement due to Louisiana Board of Ethics by May 15, 2016.

 

12. Approval of payment of Mississippi Valley Flood Control Association dues in the amount of $1,000.00.

 

13. President’s Report.

 

14. Administrator’s Report.

 

15. Report of Ron Lattier, Board’s Legal Counsel.

 

16. Forester’s Report.

 

17. Engineer’s Report.

 

18. Personnel Committee Report.

 

19. Legal Committee Report.

 

20. Equipment Committee Report.

 

21. Other Business to Bring before the Board.

 

22.        Adjourn.

 

Minutes - April 13, 2017

 

Minutes

 

Agenda

 

Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm