Caddo Levee District

Ali  M. Mustapha P.E., Administrator

January 11, 2018

 

 

Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm

Minutes

 

        

     NOTICE OF PUBLIC MEETING

CADDO LEVEE DISTRICT

TENTATIVE AGENDA

MEETING ON JANUARY 11, 2018

10:00 A.M.

1320 GRIMMETT DRIVE

SHREVEPORT, LA 71107

 

1.              Call meeting to order.

 

2.              Prayer and Pledge of Allegiance.

 

3.              Public comments.

 

4.              Approval of minutes of regular meeting held on December 14, 2017.

 

5.              Discussion of monthly financial reports.

 

6.              Ratify payment of statements and invoices for the month of December, 2017 and subsequent bills for month of November, 2017.

 

7.              Opening of bids for grazing lease:

Tract #1: Approximately 146 acres located in the E/2 of SE/4 of Section 1, T19N, R16W, less road; NE/4 of NE/4 of Section 12, T19N, R16W; and NW/4 of NW/4 of Section 7, T19N, R15W, less KCS & G Railroad ROW.

 

8.              Consideration of renewal of the following surface leases: Charles Abbitt, Steve Allums, Eliel Austin, John A. Carr, John W. Carr, John S. Cryer, Gary Ferguson, W.D. Hartline, Tami Herbert, Erin Hobbs, Jody Johnson, Anthony Juneau, Lester Mason, Jeffrey Oberley, Jackie Pettway, Alexis Sarkozi, Sheri Scott, John T. Smith, Linda Thomas, Gina Vogt, Brian D. Ward, Noell Whatley.

 

9.              Approval of transfer of surface lease from Mike May to Jeanne Carmichael for approximately one acre known as Lot #183, being site of former Rodessa Fish Camp, in NW/4 of SW/4 of Section 26, T23N, R16W, Caddo Parish, Louisiana.

 

10.           Consideration of transfer of Certificate of Deposit from First Guaranty Bank to Home Federal Bank.

 

11.           Approval of payment of 2018 dues for Association of Levee Boards of Louisiana in the amount of $2,000.00.

 

12.           Approval of payment of 2018 dues for Red River Valley Association in the amount of $2,000.00.

 

13.           Approval of attendance of Administrator, Commissioners, & Legal Counsel at 93rd Red River Valley Association Annual Convention on February 21-22, 2018 at Horseshoe River Dome in Bossier City, LA.

 

14.           Consideration of sponsorship of 93rd Red River Valley Association Annual Convention in amount of $800.00.

 

15.           Report of Marshall Jones regarding oil & gas matters.

 

16.           President’s Report.

 

17.           Administrator’s Report.

 

18.           Report of Ron Lattier, Board’s Legal Counsel.

 

19.           Forester’s Report.

 

20.           Engineer’s Report.

 

21.           Personnel Committee Report.

 

22.           Legal Committee Report.

 

23.           Equipment Committee Report.

 

24.           Other Business to Bring before the Board.

25.           Adjourn.

January 11, 2018

 

OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON JANUARY 11, 2018

 

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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., January 11, 2018, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: James T. Sims, Patrick Harrison, Carolyn C. Prator, Kandi Moore, Gary Procell, Helen Godfrey Smith and Willie Walker.

 

Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones & Odom LLP; Emily Jones, LA Department of Transportation and Development; Sam Brimer, Forester; Ali M. Mustapha, Administrator; and Danielle Stafford, Assistant Secretary, were also present.

 

The meeting was opened with a prayer and the Pledge of Allegiance.

 

President Sims asked for any comments from the public regarding agenda items or other issues. There were no public comments. 

 

Mr. Sims stated that the minutes from the December 2017 meeting had been emailed for review and asked for a motion to approve. Mr. Procell made a motion, with a second by Mr. Harrison, to approve the minutes from the December 2017 meeting. The motion unanimously passed.

 

Mr. Harrison discussed the monthly financial reports and reported that expenses for the month of December were in line with the monthly average.

 

The Board reviewed payments and invoices for the month of December 2017 and subsequent bills for the month of November 2017. Mr. Harrison made a motion, with a second by Mrs. Moore, to ratify payment of the invoices for the month of December 2017 and subsequent bills for the month of November 2017. The motion unanimously passed.

 

The Board opened bids for grazing lease advertised as Tract #1. The bids submitted were as follows:

Jeffrey Guin                                            $1,752

                          Stephen Hoff                                           $1,971                           

 

The following resolution was unanimously passed awarding the bid to Stephen Hoff with a motion by Mrs. Smith and a second by Mr. Walker:

 

             BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it hereby recognizes Stephen Hoff as high bidder on grazing lease tract described as follows:

 

Approximately 146 acres located in E/2 of SE/4 of Section 1, T19N, R16W, less road; NE/4 of NE/4 of Section 12, T19N, R16W; and NW/4 of NW/4 of Section 7, T19N, R15W, less KCS & G Railroad ROW, Caddo Parish, Louisiana

 

and the Caddo Levee District’s President is authorized to lease the above described tract to Stephen Hoff with the provision that he pays his rental as required in the lease. 

 

The Board unanimously approved the renewal of the following surface leases with a motion by Mrs. Smith and a second by Mr. Walker: Charles Abbitt, Steve Allums, Eliel Austin, John A. Carr, John W. Carr, John S. Cryer, Gary Ferguson, W.D. Hartline, Erin Hobbs, Jody Johnson, Anthony Juneau, Lester Mason, Jeffrey Oberley, Jackie Pettway, Alexis Sarkozi, Sheri Scott, John T. Smith, Linda Thomas, Gina Vogt, Brian D. Ward, and Noell Whatley.

 

The Board unanimously approved the transfer of surface lease from Mike May to Jeanne Carmichael for approximately one acre known as Lot #183, being site of former Rodessa Fish Camp, in NW/4 of SW/4 of Section 26, T23N, R16W, Caddo Parish, Louisiana, with a motion by Mrs. Prator and a second by Mr. Walker.

 

The Board unanimously approved the transfer of surface lease from Steven Thompson to Carlton Tyson for approximately one acre known as Lot #108 in Section 22, T22N, R15W, Caddo Parish, Louisiana, with a motion by Mr. Harrison and a second by Mr. Walker.

 

The Board unanimously approved the transfer of a Certificate of Deposit from First Guaranty Bank to Home Federal Bank to invest for two years, with a motion by Mrs. Smith and a second by Mrs. Walker.

 

The Board unanimously approved the payment of 2018 dues for Association of Levee Boards of Louisiana in the amount of $2,000.00 with a motion by Mr. Harrison and a second by Mrs. Moore.

 

The Board unanimously approved the payment of 2018 dues for Red River Valley Association in the amount of $2,000.00 with a motion by Mr. Harrison and a second by Mr. Walker.

 

The Board unanimously approved the attendance of Administrator, Commissioners, and Legal Counsel at the 93rd Red River Valley Association Annual Convention on February 21-22, 2018 at Horseshoe River Dome in Bossier City, LA with a motion by Mrs. Moore and a second by Mr. Procell.

 

The Board unanimously approved the sponsorship of the 93rd Red River Valley Association Annual Convention in the amount of $800.00 with a motion by Mrs. Moore and a second by Mr. Walker. The sponsorship includes recognition in the program, signage at the convention, and one full registration.

 

Marshall Jones reported that oil and gas prices have seen a 10% increase over the last six months and are expected to continue this trend in 2018.

 

President Sims reported on the Employee Christmas Party of the Caddo Levee District, stating that everyone had a great time and all the employees enjoyed the event.

 

Mr. Mustapha reported that Kathy Breyman, Administrative Assistant for Caddo Levee District, passed away on December 19, 2018, and she will be greatly missed by everyone.

 

Mr. Mustapha reported that the North Shreveport Business Association asked him to speak at their February meeting on February 13, 2018 at 12:00. He also reported that the Flood Technical Committee will be meeting with the Texas A&M University Capstone team, who is working on the Red River Flooding Assessment project, at the Caddo Levee District office on January 17, 2018 at 1:00 P.M.

 

             Mr. Mustapha also provided a written report that detailed the status and progress of all the ongoing Capital Outlay projects. He also provided a written report on the status of all open permits.

 

             There was no Legal Counsel Report.

 

             Forester Sam Brimer reported that plans to replant two tracts have been delayed and will be planted later this month or in February.

 

There was no Engineer’s Report.

 

There was no Personnel Committee Report.

 

There was no Legal Committee Report.

 

Mr. Mustapha reported that the crews are in need of two new cutters. The Board approved the purchase of two new cutters under state contract from Goldman Equipment with a motion by Mrs. Smith and a second by Mr. Walker. 

 

Mr. Harrison discussed the importance of cyber security and inquired about the measures in place to protect Caddo Levee District. Mr. Mustapha reported that our IT professional is very strict on security, and we have purchased and installed updated security software to insure full secure protection of our system and data. Mr. Harrison also discussed the possibility of having our IT professional speak to the Board on the subject of cyber security.

 

With no further business to be brought before the Board, the meeting was adjourned.

 

 

 

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