Caddo Levee District

Ali  M. Mustapha P.E., Administrator

 

August 09, 2018

 

OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON AUGUST 09, 2018

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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., August 9, 2018, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: James T. Sims, Patrick Harrison, Carolyn C. Prator, Gary Procell, and Willie Walker. Kandi Moore was not present. Helen Godfrey Smith was present via teleconference but abstained from all votes and official business.

 

Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones & Odom LLP; Robert Tomasek, LA Department of Transportation and Development; Emily Jones, LA Department of Transportation and Development; Ali M. Mustapha, Administrator; and Danielle Stafford, Assistant Secretary, were also present.

 

The meeting was opened with a prayer and the Pledge of Allegiance.

 

President Sims asked the Board for any objections to Mrs. Godfrey Smith joining the meeting via teleconference. There were no objections.

 

President Sims asked for any comments from the public regarding agenda items or other issues. There were no further public comments.

 

Mr. Sims stated that the minutes from the July 2018 meeting had been emailed for review and asked for a motion to approve. Mr. Harrison made a motion, with a second by Mr. Procell, to approve the minutes from the July 2018 meeting. The motion unanimously passed.

 

Mr. Harrison discussed the monthly financial reports, reporting that operating expenses were in line with monthly averages for this time of year. He reported that capital outlay expenses were high due to ongoing projects. He also reported that insurance expenses shown represent the prepayment of the 2018-2019 year premiums in July.

 

The Board reviewed payments and invoices for the month of July 2018 and subsequent bills for the month of June 2018. Mr. Harrison made a motion, with a second by Mr. Walker, to ratify payment of the invoices for the month of July 2018 and subsequent bills for the month of June 2018. The motion unanimously passed.

 

The Board unanimously approved the transfer of surface lease from Charles Abbitt to Samuel Rowley, Jr. for one acre known as Lot #138 on Black Bayou in Section 9, T22N, R15W, Caddo Parish, Louisiana with a motion by Mr. Harrison and a second by Mr. Procell.

 

The Board unanimously approved the surface lease application of Charles Abbitt for one acre known as Lot #133 on Black Bayou in Section 9, T22N, R15W, Caddo Parish, Louisiana with a motion by Mr. Harrison and a second by Mr. Walker.

 

The Board discussed a proposed change order to the ongoing Red River Levee South Maintenance Project in the amount of $31,640.00 to perform additional work on a section of the same levee south of the project location in the Caspiana area. The Board unanimously approved the execution of this change order with a motion by Mr. Procell and a second by Mr. Walker.

 

Mr. Marshall Jones reported on a request from Comstock Oil & Gas-Louisiana, LLC to assign current oil and gas leases with Enduro Operating LLC due to bankruptcy. Mr. Jones recommended the approval of this request, and the Board unanimously approved the request with a motion by Mr. Procell and a second by Mr. Walker.

 

Mr. Mustapha reported that a recent request from Enable Gas Transmission, LLC for a Temporary Construction Servitude Agreement has been withdrawn. He reported that Enable has decided to change their plans and may resubmit a similar request next year.

 

The Board unanimously approved the attendance of Commissioners, Administrator, and Board Legal Counsel at the 78th Annual Meeting of the Association of Levee Boards of Louisiana on December 5-6, 2018 at the Hilton New Orleans Riverside in New Orleans, Louisiana with a motion by Mrs. Prator and a second by Mr. Procell.

 

The Board unanimously approved the following resolution to approve the Louisiana Compliance Questionnaire for Audit Engagements of Governmental Entities for the 2017-2018 fiscal year with a motion by Mrs. Prator and a second by Mr. Walker:

 

WHEREAS, in accordance with La. R.S. §24:513, the State Legislative Auditor has issued the Louisiana Compliance Questionnaire for Audit Engagements of Governmental Entities, attached as Exhibit A and hereinafter referred to as “the Questionnaire”; and

 

WHEREAS, the staff of the Caddo Levee District has completed the Questionnaire to the best of their belief and knowledge; and

 

WHEREAS, the State Legislative Auditor requires that the Questionnaire be presented to and adopted by the governing body of the Caddo Levee District by means of a formal resolution in an open meeting.

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it does hereby adopt the completed Louisiana Compliance Questionnaire for Audit Engagements of Governmental Entities, attached as Exhibit A; and the staff of the Caddo Levee District is hereby authorized and directed to submit the Questionnaire appropriately as required by the State Legislative Auditor.

 

President Sims reported that he would attend the Association of Levee Boards of Louisiana Executive Committee Meeting along with Mr. Mustapha on August 17, 2018 in Baton Rouge. Mr. Sims had no further report.

 

Mr. Mustapha reported that Mrs. Prator made him aware of an article in The Advocate newspaper out of Baton Rouge about orphaned wells, which reported that of the 2,000 orphaned wells in Louisiana, 1,100 of them are located in Caddo Parish. Mr. Mustapha reported that he researched these wells and discovered that only six (6) of these orphaned wells in Caddo Parish are located on Caddo Levee District Property.

 

Mr. Mustapha reported that the U.S. Army Corps of Engineers (USACE) has scheduled to perform the routine annual inspections of the Red River North and South Levee segments and West Agurs Levee on August 13-14, 2018.

 

Mr. Mustapha also reported that U.S. Senator John Kennedy’s office indicated that the WRDA Committee was unable to provide full authorization for the Cherokee Park Levee because it would have been considered an earmark. He reported that the Senate Bill will include language that directs the Corps to determine whether to include the Cherokee Park Levee Project in a report known as the Section 7001 Report that is submitted to Congress each year. In order for this project to be considered for this report, Mr. Mustapha reported that he will be preparing and submitting a Proposal for Report to Congress on Future Water Resources Development application which will be submitted online with attachments. He also reported that he has requested a letter of support from the Corps’ Vicksburg District Commander to include in the application.

 

Mr. Mustapha provided a written report that detailed the status and progress of all ongoing Capital Outlay projects. He also provided a written report on the status of all open permits.

 

             Ronald Lattier, Board Legal Counsel, had no report.

 

             Sam Brimer, Forester, was not present and had no report.

 

There was no Engineer’s Report.

 

There was no Personnel Committee Report.

 

There was no Legal Committee Report.

 

Mrs. Prator distributed a letter thanking the Board for their support and the nomination of Mrs. Prator to the Red River Waterway Commission for the Caddo Parish Representative seat vacated by the death of Mr. Rogers “Mickey” Prestridge earlier this year.

 

Mrs. Godfrey Smith thanked the Board for allowing her to listen in via teleconference and apologized for not being able to attend the meeting.

 

With no further business to be brought before the Board, the meeting was adjourned.

 

 

 

President                                                                                                     Administrator-Secretary

AUGUST 09, 2018

 

NOTICE OF PUBLIC MEETING

CADDO LEVEE DISTRICT

TENTATIVE AGENDA

MEETING ON AUGUST 09, 2018

10:00 A.M.

1320 GRIMMETT DRIVE

SHREVEPORT, LA 71107

 

 

1.    Call meeting to order.

 

2.    Prayer and Pledge of Allegiance.

 

3.    Public comments.

 

4.    Approval of minutes of regular meeting held on July 12, 2018.

 

5.    Discussion of monthly financial reports.

 

6.   Ratify payment of statements and invoices for the month of July 2018 and subsequent bills for the month of June 2018.

 

7.   Approval of transfer of surface lease from Charles Abbitt to Samuel Rowley for approximately one acre known

      as Lot #133 in Section 9, T22N, R15W, Caddo Parish, Louisiana.

 

8.   Approval to execute a Temporary Construction Servitude Agreement with Enable Gas Transmission, LLC for use

      of a portion of the W/2 of Sec 14, T21N, R16W and a portion of the NW/4 of Section 23, T21N, R16W, approximately 3.16 acres.

 

9.   Approval of surface lease application for Charles Abbitt for approximately one acre known as Lot #138

      in Section 9, T22N, R15W,    Caddo Parish, Louisiana.

 

10. Approval of Commissioners, Administrator, and Board’s Legal Counsel to attend the 78th Annual Meeting of the Association

      of Levee Boards of Louisiana on December 5-6, 2018, at the Hilton New Orleans Riverside in New Orleans, Louisiana.

 

11. Review and approval of Louisiana Compliance Questionnaire for Audit Engagements of Governmental Entities for

       2017 – 2018 fiscal year.

 

12. Report of Marshall Jones regarding oil and gas matters.

 

13.  President’s Report.

 

14.  Administrator’s Report.

 

15.  Report of Ron Lattier, Board’s Legal Counsel.

 

16.  Forester’s Report.

 

17.  Engineer’s Report.

 

18.  Personnel Committee Report.

 

19.  Legal Committee Report.

 

20.  Equipment Committee Report.

 

21.  Other Business to Bring before the Board.

 

22.  Adjourn.

 

 

Minutes - August 09, 2018

 

Minutes

 

Agenda

 

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