Ali M. Mustapha P.E., Administrator
December 14, 2017
OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF
CADDO LEVEE DISTRICT
AT REGULAR MEETING HELD ON DECEMBER 14, 2017
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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., December 14, 2017, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: James T. Sims, Patrick Harrison, Carolyn C. Prator, Kandi Moore, Gary Procell, and Willie Walker. Helen Godfrey Smith was not present.
Alan Freyer, Lott Oil Company, Inc.; Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones & Odom LLP; Robert Tomasek, LA Department of Transportation and Development; Emily Jones, LA Department of Transportation and Development; Ali M. Mustapha, Administrator; and Danielle Stafford, Assistant Secretary, were also present.
The meeting was opened with a prayer and the Pledge of Allegiance.
President Sims asked for any comments from the public regarding agenda items or other issues. There were no public comments.
Mr. Sims stated that the minutes from the November 2017 meeting had been emailed for review and asked for a motion to approve. Mr. Procell made a motion, with a second by Mrs. Moore, to approve the minutes from the November 2017 meeting. The motion unanimously passed.
Mr. Harrison discussed the monthly financial reports and reported that expenses for the month of November were in line with the monthly average. Mr. Mustapha also reported on the year-to-date royalty revenue and stated that earnings are in line with the budget for fiscal year 2017-2018.
The Board reviewed payments and invoices for the month of November 2017 and subsequent bills for the month of October 2017. Mrs. Moore made a motion, with a second by Mr. Harrison, to ratify payment of the invoices for the month of November 2017 and subsequent bills for the month of October 2017. The motion unanimously passed.
The Board opened bids for the purchase of fuel. The sole bid submitted was as follows:
Lott Oil Company, Inc. $.105/gallon over OPIS for Unleaded
$.105/gallon over OPIS for Diesel Fuel
Mr. Harrison made a motion, with a second by Mr. Walker, to accept the bid submitted by Lott Oil Company, Inc. as the low responsible and responsive bidder upon examination of required specification. The motion unanimously passed.
No bids were received for Grazing Lease Tract #1.
The Board unanimously approved the following resolution to accept the completion of the Crushed Aggregates for Surfacing Twelve Mile Bayou Levee (Hwy 173 – Hwy 169) and Black Bayou East Levee (Hwy 169 – Hwy 530) Project with a motion by Mr. Harrison and a second by Mr. Procell:
WHEREAS, the Board of Commissioners of the Caddo Levee District’s Administrator Ali M. Mustapha, P.E., has advised that the project under contract with MAC Contracting Group, Inc., entitled “Crushed Aggregates for Surfacing Twelve Mile Bayou Levee (Hwy 173 – Hwy 169) and Black Bayou East Levee (Hwy 169 – Hwy 530)” in Caddo Parish, is completed in accordance with plans and specifications,
WHEREAS, the Administrator of the Board of Commissioners of the Caddo Levee District conducted a final inspection of the Project on October 3, 2017 and determined that the Project has been completed in accordance with the plans and specifications and is satisfactory,
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that this project is hereby accepted upon the advice and recommendation of its advisors.
The Board unanimously approved the following surface leases with a motion by Mrs. Moore and a second by Mr. Walker: Jere Brannon, Susan Bryant, James Charon, Walter Cole, Estate of Sammy Davis, Betty Dial, Colby Downs, Arlis Frizzell, Katie Gabriel, Harold Gennings, Joseph J. Giglio, Charles Harris, Steven Hicks, Gary Howell, Jr., Stella McDonald, Joseph A. Pitz, John B. Roddey, Kenny Schuler, William Shepherd, Jim Terry, and Charlotte Turnley.
The Board unanimously approved the renewal of a Certificate of Deposit with Home Federal Bank, maturing December 15, 2017, for another two years with a motion by Mr. Harrison and a second by Mr. Procell.
The Board unanimously approved the renewal of a Certificate of Deposit with First Guaranty Bank, maturing December 16, 2017, for another two years, pending approval by First Guaranty Bank, with a motion by Mr. Harrison and a second by Mrs. Moore.
Marshall Jones reported that oil and gas prices will be improving in 2018 and there are indications that the number of rigs and drilling activity will increase in the southern part of the parish.
President Sims reported on the Association of Levee Boards of Louisiana Annual Convention held on December 6-7, 2017 in New Orleans, Louisiana. He reported that the meeting and presentations were informative and it was a good event.
Mr. Mustapha reported that he met with Caddo Parish Commissioner Mr. Steven Jackson and representatives of Caddo Parish to discuss Cherokee Park Bayou maintenance issues. This Bayou is a segment of the Old River and located within the city limits. Commissioner Jackson is working with a non-profit group to organize a clean-up event.
Mr. Mustapha also reported that in January he will be meeting with the Texas A&M University Capstone Team working on the Red River Flooding Assessment Study. He also reported that Caddo Levee District crews have been busy in November and December cleaning and removing debris from the paved ditches in southeast Shreveport, including Bayou Pierre, Sand Beach Bayou, C-8 (Broadmoor Canal) and C-6 (Dixie Garden ditch). Crews have also been trimming tree branches which overhang the levee.
Mr. Mustapha also provided a written report that detailed the status and progress of all the ongoing Capital Outlay projects. He also provided a written report on the status of all open permits.
There was no Legal Counsel Report.
Mr. Mustapha reported that Sam Brimer has been working on preparing the two tracts on which we have harvested timber for replanting early next year.
There was no Engineer’s Report.
There was no Personnel Committee Report.
There was no Legal Committee Report.
There was no Equipment Committee Report.
With no further business to be brought before the Board, the meeting was adjourned.
Minutes - December 14, 2017
Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm