Caddo Levee District

Ali  M. Mustapha P.E., Administrator

 

 

OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON OCTOBER 13, 2016

 

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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., October 13, 2016, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: Carolyn Prator, James T. Sims, Patrick Harrison, Kandi Moore, Gary Procell, and Willie Walker. Helen Godfrey Smith was not present.

 

Ronald F. Lattier, Board Counsel, Law Offices of Ronald F. Lattier; Robert Tomasek, Department of Transportation and Development; Eric Lindsey, 933 Deerpark Rd., Shreveport, LA; Ali M. Mustapha, Administrator; Danielle Stafford, Assistant Secretary; Kathy Breyman, Administrative Assistant; and Sam Brimer, Forester were also present.

The meeting was opened with a prayer and the Pledge of Allegiance.

President Prator asked for any comments from the public regarding agenda items or other issues. There were no public comments.

 

President Prator stated that the minutes from the September 8, 2016 meeting have been emailed for review and asked for a motion to approve. Mr. Sims made a motion, with a second by Mr. Harrison, to approve the minutes of the regular meeting. The motion unanimously passed.

 

The Board reviewed payments and invoices for the month of September, 2016 and subsequent bills for the month of August, 2016. Mr. Sims made a motion, with a second by Mr. Harrison, to ratify payment of the invoices for the month of September, 2016 and subsequent bills for the month of August, 2016. The motion unanimously passed.

 

The Board opened bids on the Timber Sale of Black Crow tract. Mr. Brimer clarified that bids were to be based on pine pulpwood and submitted on a per unit basis. The bids submitted were as follows:

 

Hale Forestry                                                       $6.53/ton
             Beatty Logging Co., Inc.                                    $5.51/ton
             Bayou State Timber Services, Inc.                   $9.50/ton

 

Mr. Harrison made a motion with a second by Mr. Procell for the following resolution accepting the bid from Bayou State Timber Services, Inc. as high bidder in the amount of $9.50/ton.  The motion was unanimously approved.

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that the bid from Bayou State Timber Services, Inc., in the amount of $9.50/ton, be accepted as the highest responsible bidder for the sale of timber on an 80 acre tract located in Section 35, T20N, R16W, Caddo Parish, Louisiana, subject to the examination and approval of the Board’s forester, Sam Brimer.

The Board opened bids on the purchase of improvements on the Campsite known as CLD’s Lot #5, located in Section 18, T22N, R15W on Black Bayou. The sole bid submitted was as follows:

 

Brit Green                                                            $1,501.00

            

Mr. Sims made a motion with a second by Mr. Procell for the following resolution accepting the bid from Brit Green as high bidder in the amount of $1,501.00. The motion was unanimously approved.

 

             BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it hereby recognizes Brit Green as the high bidder for the purchase of improvements on the Campsite known as CLD’s Lot 5, described as follows:

Approximately one acre in Section 18, T22N, R15W on Black Bayou, Caddo Parish, Louisiana

 

and is authorized through the Caddo Levee District’s President to lease the above described Campsite Lot to Brit Green with the provision that he pay his rental in accordance with the Campsite Permit (Lease) Agreement.

 

The Board unanimously approved the transfer of surface lease from Donald Hardaway to Wanda Hardaway for approximately one acre on Black Bayou known as Lot #140 in Section 9, T22N, R15W, Caddo Parish, Louisiana, with a motion by Mrs. Moore and a second by Mr. Walker.

 

The Board unanimously approved the renewal of the three year lease with Caddo Parish Commission for Noah Tyson Park with a motion for the following resolution by Mrs. Moore and a second by Mr. Procell:

 

BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it does hereby agree to renew the lease held by Caddo Parish Commission for Noah Tyson Park at the following described property:

 

Begin at the Southeast corner of the Northwest quarter of the Northeast quarter of Section 1, Township 22 North, Range 16 West, of Caddo Parish, Louisiana. From this corner run South 00°30' East for a distance of 397.22 feet to a point on the southerly right of way line of the Mira-Myrtis Road (Louisiana Highway 769). Run thence North 87°49'30" West along said southerly right of way line of the Mira-Myrtis Road for a distance of 1780.44 feet to the point of beginning.

 

From the point of beginning, run thence North 87°49'30" West along said southerly right of way line of the Myra-Myrtis Road a distance of 473.83 feet; thence South 04°00' West a distance of 173.7 feet; thence South 72°09' East a distance of 357.3 feet; thence South 22°38' East a distance of 318.4 feet; thence South 24°56' West a distance of 143.4 feet; thence North 74°42'30" West a distance of 132.6 feet; then South 83°20'30" West a distance of 131.1 feet; then South 20°45'30" West a distance of 90.8 feet; then South 02°03'30" East a distance of 138.4 feet; then South 34°57'30" East a distance of 94.2 feet; then South 51°47'30" East a distance of 98.7 feet; then South 09°12'00" West a distance of 160.5 feet; thence South 87°39' East a distance of 267.8 feet; thence North 02°21' East a distance of 130.11 feet; thence North 66°31'12" West a distance of 303.15 feet; thence North 43°34'30" West a distance of 84.7 feet; thence North 73°17'00" West a distance of 182.0 feet; thence North 30°55'30" East a distance of 115.9 feet; thence North 46°38'30" East a distance of 70.9 feet; thence North 28°32'30" East a distance of 118.2 feet; thence North 49°47'30" West a distance of 162.2 feet; thence North 08°02'30" East a distance of 183.5 feet; thence North 22°49' West a distance of 321.4 feet to the point of beginning; and

 

BE IT FURTHER RESOLVED that this lease shall be for a term of three (3) years commencing on the first day of December, 2016, and ending at midnight on November 30, 2019; and

 

BE IT FURTHER RESOLVED that the Board of Commissioners of the Caddo Levee District does hereby authorize the President to execute this lease on behalf of Caddo Levee District.

 

The Board discussed a request received from LSU-Ag Center to conduct research on giant Salvinia on Caddo Levee District Property. Mr. Harrison made a motion for the following resolution with a second by Mr. Sims, which passed unanimously:

 

WHEREAS, Dr. Yi Wang of the LSU Agricultural Center contacted the Board of Commissioners of the Caddo Levee District as the LSU-Ag Center desires to enter into a Land Use Agreement to access CLD’s property, a 147.7 acres tract located in Section 5, Township 15 North, Range 13 West, Caddo Parish, Louisiana; and

 

WHEREAS, the Board of Commissioners of the Caddo Levee District desires to assist LSU-Ag in its research efforts by providing access to the property for use to collect, gather, and evaluate giant Salvinia as necessary; and

 

WHEREAS, the Board of Commissioners of the Caddo Levee District agrees to allow the use of the property by LSU-Ag exclusively for the purpose of research of giant Salvinia;

 

NOW, THEREFORE, BE IT RESOLVED, by the Board of Commissioners of the Caddo Levee District agree to the terms in the Land Right of Use Access Agreement with the LSU-Ag Center and that its President, Carolyn Prator, be, and she hereby is, fully authorized to execute for and on behalf of the Board of Commissioners a Land Right of Use Access Agreement containing such terms and conditions as she, in her sole discretion deems meet and necessary, to fully effectuate the intent of this resolution.

 

Mr. Mustapha addressed the Board regarding a request for consent to assign all of Anadarko’s interest in State Agency Lease Number 18796 to Aethon and PEO. Mr. Sims made a motion for the following resolution with a second by Mr. Procell. The motion unanimously passed.

 

WHEREAS, the Board of Commissioners of the Caddo Levee District (“CLD”) has received a request from Anadarko E&P Onshore LLC (“Anadarko”), stating that Anadarko is a current Lessee of the following described Oil, Gas and Mineral Leases, to-wit:

 

State Agency Lease Number 18796 dated October 12, 2005, by and between the State Mineral and Energy Board of the State of Louisiana, acting on behalf of the Caddo Levee District as Lessor and Matador Resources, as Lessee, recorded on December 2, 2005 under Registry 2010372 of the records of Caddo Parish, Louisiana, insofar as said lease covers lands in Sections 5 and 9, Township 19 North, Range 15 West, Caddo Parish, Louisiana, and

 

hereinafter called “State Agency Lease Number 18796”

 

WHEREAS, Anadarko desires to transfer all of its right, title and interest in State Agency Lease Number 18796 to Aethon United BR LP, (“Aethon”) whose address is 12377 Merit Drive, Suite 1200, Dallas, Texas, 75251, ninety percent (90%) of its interest and PEO Haynesville Holdco, LLC, (“PEO”) whose address is 16400 North Dallas Parkway, Suite 400, Dallas, Texas, 75248, ten percent (10%) of its interest.

 

             WHEREAS, State Agency Lease Number 18796 provides that State Agency Lease Number 18796 may be assigned, in whole or in part, to any third party, provided that such assignment be made with the consent of CLD and under the terms and conditions of Paragraph 8 of said State Agency Lease Number 18796.

 

             WHEREAS, Anadarko desires to obtain CLD’s consent to the assignment of State Agency Lease Number 18796 to Aethon and PEO, subject to Aethon’s and PEO’s agreement to assume contractual responsibility for the fulfillment of all of the terms, conditions and covenants of State Agency Lease Number 18796.

 

             NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it does hereby consent to the assignment of State Agency Lease Number 18796, more particularly described hereinabove, by Anadarko E&P Onshore LLC as Assignor, to Aethon United BR LP, and PEO Haynesville Holdco LLC, as Assignee, under the terms and conditions of Paragraph 8 of said State Agency Lease Number 18796, subject to Aethon’s and PEO’s agreement to assume contractual responsibility for the fulfillment of all of the terms, conditions and covenants of State Agency Lease Number 18796.

 

Mrs. Prator reported that, after the recent flood in the Baton Rouge area, a Task Force has been formed with the intent of updating all flood map information. Many flood maps were determined to be either inaccurate or the data was out of date. Mrs. Prator also discussed her recent meeting with Rich Lowry of the Caddo Lake Institute, further acknowledging the Caddo Levee District’s desire to work with the Institute on a project in the future.

 

Mr. Mustapha reported on his continued efforts to secure federal funding to repair the bank erosion of the Twelve Mile Bayou in close proximity to the levee. He stated that Caddo Levee District has retained Civil Design Group, a local Engineering Firm, to prepare the design plans for the repairs. If the USACE does not authorize funding, CLD will bid the project in early 2017 so that repairs can be done during the summer of 2017. Mr. Mustapha provided an update on the meeting he attended for the Flood Technical Committee to discuss the status of the Red River Study. The Bathymetric Survey has been completed and sediment material samples have been collected. He stated, however, that only $250,000 of the 1.5 million appropriated funds was received. Additional funding will have to be secured in the 2017 budget for further work on the study to be conducted. Mr. Mustapha reported that CLD was able to catch up on the cutting of grass, thanks to a dry spell during the month of September. Mr. Mustapha also reported on four ongoing capital projects. Construction has begun and is progressing well on the Bayou Pierre repairs from Ockley Drive to Pierremont, and the project is approximately 20% complete. Floodgates for the Cherokee Park Levee should be delivered within a week, at which time the pre-construction meeting will be scheduled so that work can proceed. Work is expected to begin in late October or early November. Rehabilitation of the Black Bayou and West Agurs Culverts is 90% to 95% complete. The remaining work includes repairing one joint that failed during the installation process and cleanup of the project site. The expected completion date is now late October. Levee Gravel Surfacing of the Twelve Mile Bayou Levee is complete and the final completion letter was issued to the contractor on September 14, 2016. The project finished under budget, with approximately 10.7 miles of the Twelve Mile Bayou Levee being surfaced. The resolution to accept this project will be presented at the November Board meeting contingent upon the receipt of a Lien Free Certificate.

 

Mr. Mustapha reported that no requests for permits were received during the month of September.

 

There was no Legal Report.

 

There was no Forester’s Report.

 

There was no Engineer’s Report.

 

There was no Personnel Committee Report.

 

There was no Legal Committee Report

 

There was no Equipment Committee Report.

 

There was no Corps of Engineers Report.

 

With no further business to be brought before the Board, the meeting was adjourned.

 

President                                                 Administrator-Secretary

Minutes - October 13, 2016

 

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