Ali† M. Mustapha P.E., Administrator
††††††††††††††††††††† Minutes - August 11, 2016
Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm
OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF
CADDO LEVEE DISTRICT
AT REGULAR MEETING HELD ON AUGUST 11, 2016
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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., August 11, 2016, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: James T. Sims, Patrick Harrison, Kandi Moore, Gary Procell, Helen Godfrey Smith, and Willie Walker. Carolyn Prator was not present; First Vice President Sims presided over the meeting.
Ronald F. Lattier, Board Counsel, Law Offices of Ronald F. Lattier; Eric England, The Port of Caddo-Bossier, Executive Director; Kathy French, The Port of Caddo-Bossier, Director of Community Relations; Ali M. Mustapha, P.E., Administrator; and Danielle Stafford, Assistant Secretary were also present.
The meeting was opened with a prayer and the Pledge of Allegiance.
Mr. Sims asked for any comments from the public regarding agenda items or other issues. There were no public comments.
Mr. Sims stated that the minutes from the July 14, 2016 meeting have been emailed for review and asked for a motion to approve. Mrs. Moore made a motion, with a second by Mrs. Smith, to approve the minutes of the regular meeting. The motion unanimously passed.
The Board reviewed payments and invoices for the month of July, 2016 and subsequent bills for the month of June, 2016. Mr. Harrison noted that the payment to Dalton Construction was related to an ongoing major construction project. Mr. Harrison also noted that the annual insurance premium fell in the month of July, 2016. Mr. Harrison noted that without these two exceptional payments, monthly expenses for the month of July, 2016 were normal. Mr. Harrison made a motion, with a second by Mr. Procell, to ratify payment of the invoices for the month of July, 2016 and subsequent bills for the month of June, 2016. The motion unanimously passed.
Mr. Sims recognized Eric England and Kathy French of The Port of Caddo-Bossier. Mr. England reported on the purpose and activities of the Port. Mr. England also reported on the status of several ongoing projects, including the current expansion of the Port and the extension of Louisiana Highway 3132. Mr. England also discussed the current working relationship between the Port and the Caddo Levee District.
Mr. Mustapha noted that Marshall Jones emailed his report to the Board as Mr. Jones was unable to attend. Mr. Mustapha reported to the Board on his behalf on the progress of plugging the abandoned oil, gas, and saltwater wells on the Caddo Levee Districtís property located in Section 21, State Lease 10765, by Gemini.
The Board discussed and unanimously approved the Commissioners, Administrator and Boardís Legal Counsel attending the 76th Annual Meeting of the Association of Levee Boards of Louisiana on December 7-8, 2016, at the Hilton New Orleans Riverside, in New Orleans, LA, with a motion by Mrs. Moore and a second by Mrs. Smith.
Mr. Mustapha noted that the Annual Meeting of the Association of Levee Boards of Louisiana falls on the same date as the December 2016 scheduled Board meeting. The Board unanimously approved the rescheduling of the December Board meeting from December 8th to December 15th, with a motion by Mrs. Smith and a second by Mrs. Moore.
Mr. Mustapha introduced the new Assistant Secretary, Danielle Stafford, who was hired to replace Gaylyn Bell, former Assistant Secretary, who retired on April 15, 2016. He noted that the position is an unclassified position, and her appointment requires approval from the Board. The motion to approve the appointment was unanimously passed with a motion by Mr. Harrison and a second by Mrs. Moore.
There was no Presidentís Report, as President Prator was unable to attend.
Mr. Mustapha reported on Caddo Levee Districtís recent audit, conducted earlier this month. He expects the audit report from Mike DeFalco, Broussard & Company CPAs, LLC, to be delivered in early September. He also reported that Mr. DeFalco will present the final audit report to the Board at the September 8th meeting.
Mr. Mustapha provided an update on the status of the capital projects under construction. He reported that the Twelve Mile Bayou gravel surfacing is approximately 95% complete and should be finished by next week. Black Bayou and Agurs Pipe Rehabilitation project is 80% complete and should be completed by the end of August. Work on the Bayou Pierre Channel repairs project began last week and is progressing well.
Mr. Mustapha also reported that one permit request from AEP SWEPCO was received during the month of July for the installation of a three-phase overhead power line across the Red River Levee North at 3720 Gold Point Road.
Mr. Mustapha made mention again of the hiring of Assistant Secretary Danielle Stafford, as well as the upcoming retirement of long-time employee Gary Hudson, Levee Maintenance Superintendent.
Mr. Harrison noted the hard work of Mr. Mustapha in running the office on his own while Kathy Breyman, Administrative Assistant, continues to be out on medical leave.
There was no Legal Counsel Report.
In regards to the Foresterís Report, Mr. Mustapha reported that Sam Brimer, Forester, is working with contractor to complete the harvesting of the tract in Rodessa and managing the ongoing levee gravel surfacing project.
There was no Engineerís Report.
There was no Personnel Committee Report.
Mrs. Smith, chairman of the Legal Committee, reported the possible need to seek recommendation from current Oil & Gas Attorney, Marshall Jones, for new oil & gas counsel in the event that he is elected to public office in November.
Mr. Walker, chairman of the Equipment Committee, reported that all equipment is in good working order.
There was no Corps of Engineers Report.
Mrs. Smith made mention that she is being considered for an appointment to the Board of the Coastal Protection and Restoration Authority of Louisiana. Mrs. Smith noted that there should be no conflict of interest with serving on both Boards.
With no further business to be brought before the Board, the meeting was adjourned.
President††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Administrator-Secretary† ††††††††††††