Ali M. Mustapha P.E., Administrator
Minutes - August 10, 2017
Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm
August 10, 2017
OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF
CADDO LEVEE DISTRICT
AT REGULAR MEETING HELD ON AUGUST 10, 2017
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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., August 10, 2017, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: James T. Sims, Patrick Harrison, Carolyn C. Prator, Kandi Moore, Gary Procell, and Willie Walker. Helen G. Smith was not present.
Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones & Odom LLP; Rodney Nordby, U.S. Army Corps of Engineers; Neal Lewis, U.S. Army Corps of Engineers; Robert Tomasek, LA Department of Transportation and Development; Emily Jones, LA Department of Transportation and Development; Sam Brimer, Forester; Ali M. Mustapha, Administrator; and Danielle Stafford, Assistant Secretary, were also present.
The meeting was opened with a prayer and the Pledge of Allegiance.
President Sims asked for any comments from the public regarding agenda items or other issues. There were no public comments.
Mr. Sims stated that the minutes from the July 2017 meeting had been emailed for review and asked for a motion to approve. Mr. Harrison made a motion, with a second by Mr. Procell, to approve the minutes from the July 2017 meeting. The motion unanimously passed.
Mr. Harrison discussed the monthly financial reports and reported that expenses for the month of July were in line with the monthly average.
The Board reviewed payments and invoices for the month of July 2017 and subsequent bills for the month of June 2017. Mr. Harrison made a motion, with a second by Mrs. Moore, to ratify payment of the invoices for the month of July 2017 and subsequent bills for the month of June 2017. The motion unanimously passed.
The Board unanimously approved the following resolution to accept the completion of the Twelve Mile Bayou/West Agurs Levee Repairs Project with a motion by Mrs. Moore and a second by Mr. Walker:
WHEREAS, the Board of Commissioners of the Caddo Levee District’s Administrator Ali M. Mustapha, P.E., has advised that the project under contract with Blount Bros. Construction, LLC, entitled “Twelve Mile Bayou/West Agurs Levee Repairs” in Caddo Parish, is completed in accordance with plans and specifications,
WHEREAS, the Administrator of the Board of Commissioners of the Caddo Levee District conducted a final inspection of the Project on May 10, 2017 and determined that the Project has been completed in accordance with the plans and specifications and is satisfactory,
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that this project is hereby accepted upon the advice and recommendation of its advisors.
Mr. Neil Lewis, Chief Flood Control and Hydropower Section, U.S. Army Corps of Engineers—Vicksburg District, appeared on behalf of Colonel Michael C. Derosier, District Commander, to present a Certificate of Merit plaque for the Operation and Maintenance of flood control projects for the year 2016 to the Board. Mr. Lewis commended the Caddo Levee Board for the superior management of resources in the operation and maintenance of the District’s levee projects. He also thanked the Board for fully exemplifying the Corps values of safety, integrity, and respect by continuing to actively support the flood damage reduction mission and sustain the public trust.
Marshall Jones reported that M&M Oil Company and Suedan Co., LLC contacted the District with a request to lease 15 acres with a plugged well and two orphaned wells in Section 12, T22N, R16W. The offer for the lease was not considered because it was not a reasonable offer. Mr. Jones also explained that these three (3) wells are considered orphaned wells by the state and are scheduled to be plugged and abandoned this year at no cost to the District.
The Board discussed and unanimously approved the attendance of the Administrator, Commissioners, and Board Legal Counsel at the Annual Meeting of the Association of Levee Boards of Louisiana on December 6-7, 2017, in New Orleans, Louisiana, with a motion by Mrs. Prator and a second by Mrs. Moore.
The Board reviewed the Louisiana Compliance Questionnaire for Audit Engagements of Governmental Entities for 2016 – 2017 fiscal year. The Questionnaire was unanimously accepted with the following resolution, with a motion by Mrs. Prator and a second by Mr. Walker:
WHEREAS, in accordance with La. R.S. §24:513, the State Legislative Auditor has issued the Louisiana Compliance Questionnaire for Audit Engagements of Governmental Entities, attached as Exhibit A and hereinafter referred to as “the Questionnaire”; and
WHEREAS, the staff of the Caddo Levee District has completed the Questionnaire to the best of their belief and knowledge; and
WHEREAS, the State Legislative Auditor requires that the Questionnaire be presented to and adopted by the governing body of the Caddo Levee District by means of a formal resolution in an open meeting.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it does hereby adopt the completed Louisiana Compliance Questionnaire for Audit Engagements of Governmental Entities, attached as Exhibit A; and the staff of the Caddo Levee District is hereby authorized and directed to submit the Questionnaire appropriately as required by the State Legislative Auditor.
This resolution having been submitted to a vote, the vote thereon was as follows:
President Sims had no report. He thanked Mr. Harrison for presiding over the July meeting in his absence.
Mr. Mustapha reported that the Mississippi River Commission will be in Shreveport the week of August 13–16, 2017 to conduct a low water inspection of the Red River. He reported that Rich Brontoli of the Red River Valley Association will be giving a presentation at the meeting with the Commission on Monday, August 14, 2017 at 3:00 P.M. at Caddo Levee District’s office.
Mr. Mustapha also reported that the District received the 2017 Annual Inspection Reports for Black Bayou/Pine Island, Twelve Mile Bayou, West Agurs, Cherokee Park, and Red River North Levees. All of these levee segments were rated as Minimally Acceptable by the U.S. Army Corp of Engineers. The report for Red River South Levee has not been issued yet.
Mr. Mustapha provided a written report that detailed the status and progress of all the ongoing Capital Outlay projects. He also provided updates on the operation and maintenance activities of the District’s staff. Mr. Mustapha also provided a written report on the status of all open permits.
There was no Legal Counsel Report.
Sam Brimer, Forester, reported that prep work is continuing on two tracts that will be planted in January of 2018.
There was no Engineer’s Report.
There was no Personnel Committee Report.
There was no Legal Committee Report.
There was no Equipment Committee Report.
With no further business to be brought before the Board, the meeting was adjourned.