Ali M. Mustapha P.E., Administrator
July 14, 2016
OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF
CADDO LEVEE DISTRICT
AT REGULAR MEETING HELD ON JULY 14, 2016
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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., July 14, 2016, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: Carolyn Prator, Patrick Harrison, Gary Procell, Willie Walker, James T. Sims, Kandi Moore and Helen Godfrey Smith.
Ali Mustapha, Administrator, Ronald Lattier, Board Counsel, Robert Tomasek, Department of Transportation and Development, and Elise Lattier, Law Office of Ronald F. Lattier were also present.
The meeting was opened with a prayer and the Pledge of Allegiance.
President Prator asked for any comments from the public regarding agenda items or other issues. There were no public comments.
Mr. Lattier, the Board’s legal counsel, administrated the Oath of Office to the Commissioners.
President Prator asked for a motion to postpone the agenda items concerning election of board officers and appointment of committee members until the August meeting. Mr. Harrison made a motion, with a second by Mr. Sims. The motion unanimously passed. Mr. Mustapha and Mr. Lattier will check with the Attorney General’s Office regarding any conflict with the possibility of Mr. Sims serving as the Board’s President while serving as the Mayor of Oil City.
President Prator called for a motion to re-employ the Administrator-Secretary for the tenure of the Board for the purpose of carrying on the Caddo Levee District’s daily business. Mr. Harrison made a motion, with a second by Mr. Procell, and the motion unanimously passed.
President Prator called for a motion for retaining of the Board’s legal counsel, Ronald F. Lattier of Law Office Ronald F. Lattier, L.L.C., professional services in accordance with the contract agreement approved by the officials of the State of Louisiana. Mr. Harrison made a motion, with a second by Mr. Procell, and the motion unanimously passed.
President Prator called for a motion for retaining of the Board’s Oil and Gas Matters legal counsel, Marshall Jones of Jones & Odom, L.L.P., professional services in accordance with the contract agreement approved by the officials of the State of Louisiana. Mr. Sims made a motion, with a second by Mr. Procell, and the motion unanimously passed.
President Prator stated the minutes for the June 9, 2016 meeting had been emailed for review and asked for a motion to approve. Mr. Procell made a motion, with a second by Mr. Sims, to approve the minutes of the regular meeting. The motion unanimously passed.
The Board reviewed payments and invoices for the month of June, 2016 and subsequent bills for the month of May 2016. Mr. Harrison noted that the payment to Dalton Construction is for the on-going Twelve Mile Bayou Levee Gravel Surfacing Project. The LWCC payment was the annual premium for workers comp insurance approved by the Board. Mr. Harrison made a motion, with a second by Mr. Walker, to ratify payment of the invoices for the month of June, 2016 and subsequent bills for the month of May, 2016. The motion unanimously passed.
President Prator asked for a motion to approve a contract for temporary office Bookkeeping and Administrative Services with Gaylyn Bell during the extended leave of absence of Kathy Breyman, Administrative Assistance 5, not to exceed $2,000.00. Mr. Mustapha explained that Ms. Bell will be helping with the upcoming audit and some other tasks. The Board unanimously passed the following resolution to approve the administrative services contract agreement with Gaylyn Bell, with a motion made by Mr. Sims, and seconded by Mr. Walker.
WHEREAS, on July 14, 2016, the Board of Commissioners of the Caddo Levee District has agreed on the terms and conditions of a Contract Agreement, dated June, 28, 2016, between Caddo Levee District and Gaylyn Bell as Contractor for Bookkeeping and Administrative Services not to exceed a total of $2,000.00.
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it does hereby accept and agree to the terms and conditions set forth in the Contract Agreement between Caddo Levee District and Gaylyn Bell and that the Administrator of the Board of Commissioners of the Caddo Levee District is authorized to execute said Contract Agreement.
Mr. Marshall Jones was unable to attend the meeting but emailed an update to the Commissioner on the progress of plugging the abandoned wells located on CLD’s property in Section 21 by Gemini. All the wells located on the landside have been plugged in accordance with the Dept. of Natural Resources – Office of Conservation regulations and guidelines. Plugging work will commence soon on the salt water well and the abandoned well located on the lake portion of Section 21. Attorney Jones will continue to work with Gemini’s Counsel to insure the work will be completed and will provide an update to the Board at the upcoming meeting in August.
President Prator reported that letters had been sent to the Honorable Governor Jon Bel Edwards, Senator Gregory Tarver, Senator Barrow Peacock, and Senator John Milkovich thanking them for the reappointment of the present Board. Community meetings to update citizens about the floods our area experienced in 2015 and 2016 are being planned for the fall of this year. The President expressed her pleasure at having served as President of the Board, and congratulations and thanks were extended by Board members for her dedication and leadership.
Mr. Mustapha reported that the 2016 annual inspection of the levees by the USACE has been completed and the levees were in good condition and all passed inspection. Also he reported the bank caving of Twelve Mile Bayou in close proximity to West Agurs Levee is being monitored on regular basis and we continue to discuss funding of the required repairs with USACE. It appears that the bank caving has stabilized after the flood stage of the Bayou dropped to normal dry weather levels. If the Corps doesn’t authorize funding for the repairs, plans and specification will be prepared and the project will be advertised for bids. The estimated cost for the repairs is approximately $175,000 to $200,000. With regard to incorporating the Cherokee Park Levee into the Federal system, a team from the Vicksburg District of the USACE performed a detailed inspection of the on June 28th. . They requested the removal of one more tree in addition to the other five that were removed earlier this year. They are proceeding with including this levee segment into the 2017 annual inspection cycle assisting in the de-authorization a section of the West Agurs. All this will require approval by the US Congress.
Mr. Mustapha provided an update on the status of capital projects that have been awarded for construction. The Twelve Mile Bayou Levee gravel surfacing project is progressing well and is approximately 45% complete and should finished by mid-August. The Contractor is waiting on the delivery of the floodgates for the Cherokee Park Levee project. We anticipate starting soon on the Bayou Pierre Repairs and the Black Bayou and West Agurs Pipe Rehabilitation projects.
There were no permit requests submitted during the month of June. All pending permits have been processed. A total of nine (9) permits have been processed this year.
Mr. Mustapha reported that he attended a meeting conducted by the Caddo Office of Homeland Security on June 29 to evaluate the Hydro-Watch program. Mr. Mustapha suggested adding two (2) more gauges on Twelve Mile Bayou and one (1) on Black Bayou at Hwy. 530 to provide more accurate flood level predictions. The USGS office has agreed to add the gauges and pay for the cost of installation if the City and Parish will agree to pay for the annual operation and maintenance cost.
Mr. Mustapha presented the end year budget charts to the Board and discussed the year’s financial statement and advised the Board that the Audit is scheduled for the first week of August. The Auditor will be presenting his findings report at the September Board meeting.
Mr. Mustapha will invite Mr. Eric England, Executive Director of the Caddo-Bossier Port, to the August Board meeting and ask Mr. England to give a brief presentation about the Port’s activities.
Mr. Mustapha discussed the need for accounting services, to insure that current accounting practices are being used by the office. He met with an Accounting Firm and requested a proposal to provide limited services and an evaluation of the current practices used with recommendation for improvements.
Mr. Lattier, Board Counsel, asked the Board members to update any information regarding mailing addresses on the Oath of Office Forms. He stated that there are no pending legal issues at this time.
In regard to the Forester’s Report, Mr. Mustapha reported that the contractors who were awarded timber sale contract in the last two years were not able to complete harvesting of the tracts because of the extreme wet weather conditions in the area. Sam Brimer is working with them on scheduling to complete harvesting the tracts in the next 90 -120 days.
There was no DOTD Engineer’s Report.
There was no Personnel Committee Report.
Mrs. Smith stated that the Legal Committee met on June 30th , reviewed and finalized the final draft of the Campsite Leases (Permits) and Campsite Leases (Permits) Statement/Purpose. Mrs. Smith presented the two documents to the Board and asked for approval. A motion to accept the documents was made by Mr. Walker and seconded by Mrs. Moore. The motion passed unanimously.
Mr. Walker, Equipment Committee Chairman, deferred to Mr. Mustapha, who reported that all equipment was in working order.
There was no Corps of Engineers Report.
With no further business to be brought before the Board, the meeting was adjourned.
Minutes - July 14, 2016
Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm