Ali M. Mustapha P.E., Administrator
May 12, 2016
OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF
CADDO LEVEE DISTRICT
AT REGULAR MEETING HELD ON MAY 12, 2016
At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., May 12, 2016, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: Carolyn Prator, James T. Sims, Patrick Harrison, Kandi Moore, Gary Procell, Helen Godfrey Smith, and Willie Walker.
Marshall Jones, Jones and Odom; Ali M. Mustapha, Administrator, Sam Brimer, Forester, Kathy Breyman, Administrative Assistant, and Robert Tomasek, Department of Transportation & Development were also present.
The meeting was opened with a prayer and the Pledge of Allegiance.
President Prator asked for any comments from the public regarding agenda items or other issues. There were no public comments.
President Prator stated the minutes for the April 14, 2016 meeting had been emailed for review and asked for a motion to approve. Mr. Sims made a motion, with a second by Mr. Procell, to approve the minutes of the regular meeting. The motion unanimously passed.
The Board reviewed payments and invoices for the month of April, 2016 and subsequent bills for the month of March, 2016. Mr. Harrison made a motion, with a second by Mr. Sims, to ratify payment of the invoices for the month of April, 2016 and subsequent bills for the month of March, 2016. The motion unanimously passed.
The Board opened bids on the New Flood Control Structures – Cherokee Park Levee System Project. The bids submitted were as follows:
Blount Brothers Construction $298,300.00
MAC Contracting Group, Inc. $208,870.00
Mr. Sims made a motion with a second by Mr. Walker for the following resolution accepting the bid from MAC Contracting Group, Inc. as lowest responsive and responsible bidder in the amount of $208,870.00. The motion was unanimously approved.
BE IT RESOLVED by the Board of Commissioner of the Caddo Levee District, in legal session convened, that the bid from MAC Contracting Group, Inc. in the amount of $208,870.00, be accepted as the lowest responsive and responsible bidder for the New Flood Control Structures-Cherokee Park Levee System Project, and the President is authorized to execute such contract documents as appropriate to implement this project, subject to the examination and approval of the Board’s Administrator, Ali Mustapha, P. E.
President Prator recognized Marshall Jones, Jones & Odom, and L.L.P. who reported to the Board that plugging operations are now underway with Gemini regarding Section 21 lease and the SWD well. Plugging has been completed on three wells as of today’s date.
In regard to the transfer of surface leases, Mr. Harrison made a motion, with a second by Mrs. Moore, to approve the following lease transfer from Lawrence Hawks to Lawrence Hawks, Jr. for approximately one acre lot known as Lot 75 in Section 27, T21N, R16W, Caddo Parish, Louisiana. The motion unanimously passed.
Mrs. Moore made a motion, with a second by Mr. Sims to renew the surface lease for Rebecca Ash for approximately one acre lot on Black Bayou, known as Lot 132, Section 15, T22N, R15W. The motion unanimously passed.
The Board unanimously approved the renewal of Certificates of Deposit with Home Federal Bank and IberiaBank, following a motion by Mrs. Smith with a second by Mrs. Moore.
The President reported that though every board member had received their reappointments from Governor John Bel Edwards’ office, they are waiting on the Senate confirmation before the Board Members take the oath of Office and the Board elects new officers. She reminded all commissioners to complete their Ethics Training if they had not already done so and she also reminded the Commissioners that the deadline for filing of their Annual Tier 2.1 Financial Disclosure Statements with the Louisiana Board of Ethics is Monday, May 16, 2016.
Mr. Mustapha gave an update on the District’s activities over the past month. He reported that the USACE performed the Annual Inspection of the Red River (North and South) Levee System on May 9 – 10th. They were unable to inspect Twelve Mile Bayou, Black Bayou/Pine Island and West Agurs Levee systems due to high water against these Levees. The USACE will return to complete the inspection after the flood waters recede and the toe of these levees is exposed and visible for inspection.
Mr. Mustapha also reported that he has contacted the USACE regarding a major scour area of Twelve Mile Bayou’s bank in close proximity to the toe of West Agurs Levee at the end of Cadillac Street. A team from the Vicksburg office of the USACE visited the site on May 2nd to take pictures and recommend possible repairs.
Mr. Mustapha updated the Board on the status of the following capital projects: Bayou Pierre Channel Repairs, Cherokee Levee Area Floodgates, Black Bayou and West Agurs Culverts Rehabilitation and the Levee Gravel Surfacing on Twelve Mile Bayou.
Mr. Mustapha reported that he gave a presentation to the Louisiana Section of the American Society of Civil Engineers on the June 2015 Historical Flood at their Annual Conference held at the Shreveport Convention Center on April 28 and 29. The District did not receive any permit requests during the month of April. All permits received in 2016 have been reviewed and issued.
On behalf of Mr. Lattier’s office, Mr. Mustapha reported that the Mission Statement and Guidelines for Campsite Leases (Permits) has been completed and will be presented to the Board upon completion of the review by the Legal Committee.
The District did not receive any permit requests during the month of April. All permits received in 2016 have been reviewed and issued.
The Forester had no report.
There was no Engineer’s Report.
There was no Personnel Committee Report.
The Legal Committee will be reviewing the Mission Statement and Guidelines for Campsite Leases.
There was no Equipment Committee Report.
There was no Corps of Engineers Report.
With no further business to be brought before the Board, the meeting was adjourned.
Minutes - May 12, 2016
Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm