Caddo Levee District

Ali  M. Mustapha P.E., Administrator

Minutes

 

Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm

 

April 14, 2016

Shreveport, Louisiana

 

OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF

CADDO LEVEE DISTRICT

AT REGULAR MEETING HELD ON APRIL 14, 2016

 

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       At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., April 14, 2016, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present:  James T. Sims, Patrick Harrison, Gary Procell, and Willie Walker.  The following members were not present:  Carolyn Prator, Kandi Moore, and Helen Godfrey Smith.

                

       Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones and Odom;  Ali M. Mustapha, Administrator, Sam Brimer, Forester, Robert Tomasek, Department of Transportation and Development, Gaylyn Bell, Assistant Secretary, Kathy Breyman, Administrative Assistant, Eric Lindsey, 933 Deerpark Rd., Shreveport, LA, Eurlyne Montgomery, 452 E. 83rd St, Shreveport, LA, and James Duckworth, 275 Mt Morvah Rd, Eupora, MS  were also present.

 

       The meeting was opened with a prayer and the Pledge of Allegiance.

 

       First Vice President Sims asked for any comments from the public regarding agenda items or other issues.  There were no public comments.

 

       Mr. Harrison made a motion that the agenda be amended to go into Executive Session to discuss personnel matters before the President’s report.  The motion was seconded by Mr. Walker and was unanimously passed.

 

       First Vice President Sims stated the minutes for the March 10, 2016 meeting had been emailed for review and asked for a motion to approve.  Mr. Harrison made a motion, with a second by Mr. Procell, to approve the minutes of the regular meeting.  The motion unanimously passed. 

 

       The Board reviewed payments and invoices for the month of March, 2016 and subsequent bills for the month of February, 2016.   Mr. Harrison made a motion, with a second by Mr. Procell, to ratify payment of the invoices for the month of March, 2016 and subsequent bills for the month of February, 2016.  The motion unanimously passed.

 

       First Vice President Sims recognized Marshall Jones, Jones & Odom, L.L.P.  who provided a summary of the progress with Gemini Exploration on State Agency Lease 10765 in Section 21.

 

       The Board opened bids on the Crushed Aggregate for Surfacing Levee, Twelve Mile Bayou Levee (Two Segments I-220 to Hwy 173) Project.  The bids submitted were as follows:

 

       Dalton Construction, LLC                          $555,351.30

       Keith Harrison Construction, LLC         $639,935.10

       M&M Pipeline Services                             $616,628.25

       Blount Bros. Construction, LLC              $802,620.00

       MAC Contracting Group, Inc.                 $592,549.65

 

       Mr. Procell made a motion, with a second by Mr. Walker, for the following resolution accepting the bid from Dalton Construction, LLC as the apparent lowest responsible bidder in the amount of $555,351.30.  The motion was unanimously approved.

 

       BE IT RESOLVED by the Board of Commissioners, Inc. of the Caddo Levee District, in legal session convened, that the bid from Dalton Construction, LLC  in the amount of $555,351.30, be accepted as the lowest responsible bidder for the purchase of Crushed Aggregate for Surfacing Levee, Twelve Mile Bayou Levee(Two Segments I-220 to Hwy 173 Project, and the President is authorized to execute such contract documents as appropriate to implement this project, subject to the examination and approval of the Board’s Administrator, Ali Mustapha, P. E.

 

       The Board considered exercising its first option to renew the contract for the year beginning May 10, 2016 through May 10, 2017 with Red River Specialties, Inc for the purchase of chemicals as per original bid specifications from the May 2015 contract.  Mr. Procell made the motion to renew said contract, with a second by Mr. Harrison. The Board unanimously approved.

 

       The Board reviewed the 2016 Caddo Levee District Emergency Plan Manual as required every two years as per LA R.S. 38:319.  Mr. Procell made a motion to approve the following resolution regarding the Emergency Plan Manual, with a second by Mr. Walker. The motion was unanimously approved.

 

                  WHEREAS, the Caddo Levee District’s “Emergency Operations

          Procedure” (EOP) Manual was developed by the Engineering Department, and has been in use for many years, and

 

                  WHEREAS, the Caddo Levee Board should conduct an annual

          review of its EOP, and approve it for the District’s operations, and

 

                  WHEREAS, the Board has reviewed and updated the current

          revision of the EOP, with an effective date of July 1, 2016, and recommends approval.    

 

                  BE IT HEREBY RESOLVED, That the Board of Commissioners

          of the Caddo Levee District approves the Caddo Levee District’s EOP Manual,

          with an effective date of July 1, 2016, and authorizes all actions under the EOP and the Statute.

 

                  BE IT FURTHER RESOLVED, that the President, Administrator,

          or Chief Engineer be authorized to sign any and all documents necessary to carry out the above.

 

       The Administrator discussed the filing of the Annual Tier 2.1 Personal Financial Disclosure Statement stating all Commissioners are required to submit this form to the Louisiana Board of Ethics by May 15, 2016.

 

       Mr. Harrison made a motion, with a second by Mr. Procell to pay annual dues for the National Waterways Conference in the amount of $1400.00.  The motion was unanimously passed.

 

       Mr. Harrison made a motion to go into Executive Session to discuss Personnel matters, with a second by Mr. Walker. The motion unanimously passed.

 

       Mr. Harrison made a motion to come out of Executive Session, with a second by Mr Procell.  The motion unanimously passed.

 

       Mr. Harrison reported that the Personnel Committee discussed with the Board the

Performance Evaluation of the Administrator.  The Board congratulated Mr. Mustapha and commended him for his dedicated service to the District.  Mr. Harrison made a motion, with a second by Mr. Procell to approve an annual increase of eight percent as per the Personnel Committee’s recommendation. The motion unanimously passed.          

 

       First Vice President Sims thanked Mr. Mustapha and personnel of the District for their effort and hard work during the flood fight of early March 2016.  He and Second Vice President Harrison made special recognition to Gaylyn Bell, Assistant Secretary, for 27 years of dedicated service.  Mr. Mustapha conveyed his appreciation and presented Ms. Bell with a plaque.   Ms. Bell’s retirement is effective April 15, 2016.

 

       There was no report from the Department of Transportation and Development.

 

       There was no representative present from the Corps of Engineers for a report.

                                 

       Mr. Mustapha gave an update on the District’s activities over the past month.   The USACE’s Annual Levee Inspection has been re-scheduled due to the extensive flooding that occurred in March.  Heavy rain storms over our area on March 8 and 9 caused moderate to severe flash flooding and resulted in major flooding of the area lakes and bayous.  This was the second historical flood in 12 months.  Caddo Lake, Wallace Lake, and Cross Lake crested at historical levels. Mr. Mustapha presented graphs that showed the highest flood stage elevations of Twelve Mile, Black Bayou and Caddo Lake.  The levee system and all the floodgates performed very well and provided the flood protection needed during this event.  Also, the East and West levee system on Black Bayou performed well.  Mr. Mustapha updated the Board on the status of ongoing Capital Projects.  He also advised the Board that since the March meeting, the District has handled five (5) permit requests.

 

        Mr. Ron Lattier reported on the status of two surface lease eviction judgments.  He also drafted a Mission Statement for Surface Leases that is aligned with the Levee District’s Mission Statement.

 

        Sam Brimer reported that most of the timber land is still underwater due to the recent flood event.  Focus for the past month has been on levee and road repair throughout the district.

 

        The personnel committee had no additional report. 

 

        The legal committee had no report.

 

        The equipment committee had no report.

 

        With no further business to be brought before the Board, the meeting was adjourned.

 

 

President                                                                                                                    Administrator-Secretary