Ali M. Mustapha P.E., Administrator
March 08, 2018
OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF
CADDO LEVEE DISTRICT
AT REGULAR MEETING HELD ON MARCH 08, 2018
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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., March 8, 2018, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: James T. Sims, Patrick Harrison, Carolyn C. Prator, Gary Procell, Helen Godfrey Smith and Willie Walker. Kandi Moore was not present.
Feico Kempff, A Better Shreveport; Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones & Odom LLP; Robert Tomasek, LA Department of Transportation and Development; Emily Jones, LA Department of Transportation and Development; Ali M. Mustapha, Administrator; and Danielle Stafford, Assistant Secretary, were also present.
The meeting was opened with a prayer and the Pledge of Allegiance.
President Sims asked for any comments from the public regarding agenda items or other issues. Mr. Feico Kempff introduced himself as a representative of A Better Shreveport organization. There were no other public comments.
Mr. Sims stated that the minutes from the February 2018 meeting had been emailed for review and asked for a motion to approve. Mrs. Prator made a motion, with a second by Mr. Procell, to approve the minutes from the February 2018 meeting. The motion unanimously passed.
Mr. Harrison discussed the monthly financial reports, reporting that income is slightly down due to the short month of February and expenses are slightly up due to the preparation of equipment for the mowing season. He stated that all other expenses for the month of February were in line with the monthly average.
The Board reviewed payments and invoices for the month of February 2018 and subsequent bills for the month of January 2018. Mrs. Prator made a motion, with a second by Mr. Walker, to ratify payment of the invoices for the month of February 2018 and subsequent bills for the month of January 2018. The motion unanimously passed.
The Board unanimously approved the renewal of surface lease for Jerry H. Hicks with a motion by Mr. Procell and a second by Mrs. Prator.
The Board unanimously approved the following resolution to accept the completion of the New Flood Control Structures – Cherokee Park Levee System Project with a motion by Mr. Harrison and a second by Mr. Procell:
WHEREAS, the Board of Commissioners of the Caddo Levee District’s Administrator Ali M. Mustapha, P.E., has advised that the project under contract with MAC Contracting Group, Inc., entitled “New Flood Control Structures – Cherokee Park Levee System” in Caddo Parish, is completed in accordance with plans and specifications,
WHEREAS, the Administrator of the Board of Commissioners of the Caddo Levee District conducted a final inspection of the Project on December 22, 2017 and determined that the Project has been completed in accordance with the plans and specifications and is satisfactory,
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that this project is hereby accepted upon the advice and recommendation of its advisors.
Marshall Jones had no report on oil and gas matters.
Mr. Harrison made a motion, with a second by Mrs. Prator, to open a public hearing regarding the operating budget for the upcoming 2018-2019 fiscal year. The motion unanimously passed. There were no comments from the public. The Board discussed the operating budget of Caddo Levee District for fiscal year 2018-2019. Mr. Harrison made a motion, with a second by Mr. Procell, to close the public hearing. The motion unanimously passed.
The Board unanimously approved the following resolution to approve the operating budget of Caddo Levee District for fiscal year 2018-2019 with a motion by Mrs. Prator and a second by Mr. Walker:
BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District in legal session convened, that:
Section 1: The attached estimate of revenues for the fiscal year beginning July 1, 2018, and ending June 30, 2019 be and the same is hereby adopted to serve as an operating budget of revenues for the District, during same period.
Section 2: The attached estimates of expenditures for the fiscal year beginning July 1, 2018 and ending June 30, 2019 be and the same is hereby adopted to serve as a budget of expenditures for the District during the said period.
Section 3: The adoption of the operating budget of expenditures be and the same is hereby declared to operate as an appropriation of the amount therein set forth within the terms of the budget classification.
Section 4: Amounts are available for expenditures only to the extent included within the 2018-2019 fiscal year budget.
BE IT FURTHER RESOLVED that the Administrator is hereby authorized and in his sole discretion, to make transfers within the various budget classifications from one classification to another as he may deem necessary provided that any transfer of funds in excess of five percent (5%) of the classification must be approved in advance by action of the Board of Commissioners at a meeting duly noticed and convened.
The Board unanimously approved the following resolution regarding designation of district funds for the operating budget of Caddo Levee District for fiscal year 2018-2019 with a motion by Mr. Harrison and a second by Mrs. Smith:
BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it does hereby designate $22,030,525 for capital outlay and $6,000,000 for flood fight contingencies for the 2018-2019 fiscal year budget.
President Sims reported that he and Mr. Mustapha attended the Executive Committee Meeting of the Association of Levee Boards of Louisiana in Baton Rouge, LA on February 16, 2018. He stated that the ALBL is considering a change of location for the Annual Meeting held in New Orleans each December.
Mr. Mustapha reported on the recent periods of increased rainfall, stating that he did not receive any reports of citizens flooding. He reported that the floodgate at Agurs was closed on February 23, 2018. The tractor driven pumps were used at the Ring Levee and Havens Road. The 6” pump was used at the Dixie Garden area, and a rental 6” pump was used at LA 530 and Black Bayou. Mr. Mustapha also reported that he has been researching the most cost effective way to monitor water levels at critical locations during periods of flood risk. He stated that he is looking into purchasing the necessary equipment to monitor water levels remotely. He reported that water level monitoring is currently done manually by Caddo Levee District staff. Purchasing and installing this electronic equipment will provide cost effective and more accurate data.
Mr. Mustapha also reported that the Caddo Levee District has nominated Mrs. Prator for the Caddo Parish position on the Red River Waterway Commission that was recently vacated due to the passing of Mr. Rogers “Mickey” Prestridge. He stated that Mr. Rich Brontoli of the Red River Valley Association has also nominated Mrs. Prator. The Governor will be appointing a nominee to fill the vacancy which will be subject to confirmation by the Senate.
Mr. Mustapha stated that Caddo Levee District will be continuing the ongoing Levee Gravel Surfacing Program. He reported that the next section to be surfaced will be a 6.2-mile segment of the Red River South Levee in the vicinity of the Caddo-Bossier Port from North of Tones Bayou to a point South of Benteler, and this project will be bid out in May of 2018. Mr. Mustapha also provided a written report that detailed the status and progress of all the ongoing Capital Outlay projects. He also provided a written report on the status of all open permits.
Ronald Lattier had no report.
Mr. Mustapha reported on behalf of Sam Brimer – Forester, that two tracts have been replanted. He also reported that Caddo Levee District has invested in a new state of the art hog trap that has made capturing hogs that cause significant damage to the District’s Levee System more efficient and effective.
There was no Engineer’s Report.
There was no Personnel Committee Report.
There was no Legal Committee Report.
Mr. Feico Kempff, A Better Shreveport representative, discussed with the Board the possibility of utilizing levees throughout the parish for public use such as walking/biking paths. Mr. Mustapha reported that 99% of levees in Caddo Parish are located on private property and are not considered public land. He stated that the Levee District only has jurisdiction to maintain the levees and does not have the authority to allow public use of this privately owned land.
With no further business to be brought before the Board, the meeting was adjourned.
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