Ali M. Mustapha P.E., Administrator
Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm
February 9, 2017
OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF
CADDO LEVEE DISTRICT
AT REGULAR MEETING HELD ON FEBRUARY 9, 2017
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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., February 9, 2017, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: Carolyn C. Prator, James T. Sims, Patrick Harrison, Kandi Moore, Gary Procell, Helen Godfrey Smith, and Willie Walker.
Ronald F. Lattier, Law Offices of Ronald F. Lattier; Marshall Jones, Jones & Odom LLP; Robert Tomasek, Department of Transportation and Development; Don Miller, Riverside Construction; Eugene Ducharme, Gemini Explorations, Inc.; Jackie Devall, Office of Conservation—Louisiana Office of Conservation; William Comegys, Attorney—Gemini Explorations, Inc.; Colton and Cline Blount, 3GEN Construction; Ali M. Mustapha, Administrator; Sam Brimer, Forester; Danielle Stafford, Assistant Secretary; and Kathy Breyman, Administrative Assistant, were also present.
The meeting was opened with a prayer and the Pledge of Allegiance.
President Prator asked for any comments from the public regarding agenda items or other issues. There were no public comments.
The Board opened bids on the Twelve Mile Bayou Bank/West Agurs Levee Repairs Project. The bids submitted were as follows:
3GEN Construction $341,465.00
Mr. Harrison made a motion, with a second by Mr. Sims, for the following resolution accepting the bid from Blount Brothers Construction as the apparent lowest responsible bidder in the amount of $253,380.00. The motion was unanimously approved.
BE IT RESOLVED by the Board of Commissioner of the Caddo Levee District, in legal session convened, that the bid from Blount Brothers Construction in the amount of $253,380.00, be accepted as the lowest responsive and responsible bidder for the Twelve Mile Bayou Bank/West Agurs Levee Repairs Project, and the President is authorized to execute such contract documents as appropriate to implement this project, subject to the examination and approval of the Board’s Administrator, Ali Mustapha, P. E.
President Prator announced the nominations were open for the office of President. Mrs. Smith nominated James Sims with a second by Mrs. Moore. With no other nominations, Mrs. Prator called for a vote. The Board voted unanimously to accept Mr. Sims as President by acclamation.
Mrs. Prator opened nominations for the office of 1st Vice President. Mrs. Moore nominated Patrick Harrison with a second by Mr. Procell. With no other nominations, Mrs. Prator called for a vote. The Board voted unanimously to accept Mr. Harrison as 1st Vice President by acclamation.
Mrs. Prator opened nominations for the office of 2nd Vice President. Mrs. Smith nominated Carolyn Prator with a second by Mr. Harrison. With no other nominations, Mrs. Prator called for a vote. The Board voted unanimously to accept Mrs. Prator as 2nd Vice President by acclamation.
Mr. Sims made a motion for the following resolution to name officers and Administrator to sign checks and vouchers, with a second by Mrs. Moore.
BE IT RESOLVED, that any two of the four officers named below are hereby authorized by the Board of Commissioners of the Caddo Levee District, in legal session convened, to sign checks and vouchers drawn by this political subdivision of the State of Louisiana and for purposes of payroll checks or in the event of an emergency, use a facsimile stamp of the President’s signature:
James Sims President
Patrick Harrison 1st Vice President
Carolyn Prator 2nd Vice President
Ali Mustapha Administrator-Secretary
Mrs. Prator stated that the minutes from the January 2017 meeting had been emailed for review and asked for a motion to approve. Mr. Sims made a motion, with a second by Mr. Procell, to approve the minutes of the regular meeting. The motion unanimously passed.
The Board reviewed payments and invoices for the month of January 2017 and subsequent bills for the month of December 2016. Mr. Harrison made a motion, with a second by Mrs. Moore, to ratify payment of the invoices for the month of January 2017 and subsequent bills for the month of December 2016. The motion unanimously passed.
Marshall Jones gave a brief report on State Agency Lease 10765, a 265-acre lease in Section 21, and its history with a brief update on the plugging of abandoned wells located on Caddo Levee District property. He then recognized William Comegys, Attorney for Gemini Explorations, Inc., who gave a report on Gemini’s plan to plug the remaining wells located in Caddo Lake on CLD’s property, State Agency Lease 10765. Mr. Comegys stated that Gemini will plug at least five wells per year, with all wells to be plugged and abandoned within the next four years. The state Office of Conservation will be monitoring the plugging operation and will submit reports to CLD.
The Board considered the approval of attendance of Administrator, Commissioners, and Legal Counsel at the Association of Levee Boards of Louisiana’s 32nd Annual Workshop in Baton Rouge, LA, on May 4-5, 2017. Mr. Sims made a motion, with a second by Mr. Harrison, and the motion unanimously passed.
Mrs. Prator reported that the executive committee met on February 2, 2017 to review and discuss the budget for the upcoming fiscal year. Mrs. Prator also stated that Mr. Mustapha has cut operating costs by nearly 30%. Mrs. Prator reported that funding was not received for the LIDAR study on the Red River. She stated that the funding will be up for vote again in August, and urged the Board to consider lobbying both in town, across the state, and in the capital, to raise awareness of the importance of this study for further flood prevention in Caddo Parish and other parts of Louisiana. Mrs. Prator thanked the Board for a great four years as President and stated that Mr. Sims will do an excellent job as her successor.
Mr. Mustapha reported that The Bush School of Government & Public Service at the University of Texas A&M will be conducting a study on the Red River as a part of their students’ capstone project. He stated that the school will be working closely with the Caddo Levee District to conduct their research with minimal expense to the District. Mr. Mustapha reported that he received a letter from the new Colonel of the Vicksburg Office of the Corps of Engineers stating that the Cherokee Park Levee has been inspected and meets all Eligibility Standards for inclusion in the Federal Levee System. Mr. Mustapha reported that a letter signed by Mrs. Prator has been submitted to the Louisiana Congressional Delegation asking for their assistance in the incorporation of the Cherokee Park Levee into the Federal Levee System. Congressman Garrett Graves’ office responded to the letter, and Mr. Mustapha is confident that Representative Graves will be very helpful in this process. Mr. Mustapha also provided a written report with status updates of all other ongoing capital outlay projects.
There was no Legal Counsel Report.
There was no Forester’s Report.
There was no Engineer’s Report.
There was no Personnel Committee Report.
There was no Legal Committee Report.
There was no Equipment Report.
Mr. Sims thanked the Board for their support during his swearing-in ceremony as mayor of the City of Oil City, Caddo Parish. Mr. Sims also thanked Mrs. Prator for her service as President of the Caddo Levee District Board of Commissioners for the last four years and stated that he looks forward to serving as President of the Board in the coming years.
With no further business to be brought before the Board, the meeting was adjourned.
Minutes - February 09, 2017