Ali M. Mustapha P.E., Administrator
Minutes - January 12, 2017
Regular Business Hours : Monday thru Friday 7:30 am to 4:00 pm
January 12, 2017
OFFICIAL PROCEEDINGS OF BOARD OF COMMISSIONERS OF
CADDO LEVEE DISTRICT
AT REGULAR MEETING HELD ON JANUARY 12, 2017
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At a regular meeting of the Board of Commissioners of the Caddo Levee District held at 10:00 a.m., January 12, 2017, at 1320 Grimmett Drive, Shreveport, Louisiana, the following members were present: Carolyn Prator, James T. Sims, Patrick Harrison, Kandi Moore, Gary Procell, Helen Godfrey Smith, and Willie Walker.
Ronald F. Lattier, Law Offices of Ronald F. Lattier; Robert Tomasek, Department of Transportation and Development; Ali M. Mustapha, Administrator; Sam Brimer, Forester; Danielle Stafford, Assistant Secretary; and Kathy Breyman, Administrative Assistant, were also present.
The meeting was opened with a prayer and the Pledge of Allegiance.
President Prator asked for any comments from the public regarding agenda items or other issues. There were no public comments.
President Prator stated that the minutes from the December 2016 meeting had been emailed for review and asked for a motion to approve. Mr. Sims made a motion, with a second by Mr. Walker, to approve the minutes of the regular meeting. The motion unanimously passed.
The Board reviewed payments and invoices for the month of December 2016 and subsequent bills for the month of November 2016. Mr. Sims made a motion, with a second by Mrs. Moore, to ratify payment of the invoices for the month of December 2016 and subsequent bills for the month of November 2016. The motion unanimously passed.
The Board opened bids for the following grazing lease advertised as Tract 1.
The bid submitted for Tract #1 was as follows:
Maury Wooldridge $ 2,050.00
The following resolution was unanimously passed awarding the bid to Maury Wooldridge with a motion by Mrs. Smith and a second by Mr. Procell:
BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that it hereby recognizes Maury Wooldridge as high bidder on grazing lease tract described as follows:
Approximately 120 acres located in NE/4 of SE/4 and S/2 of SE/4 of Section 27, T21N, R16W, Caddo Parish, Louisiana
and the Caddo Levee District’s President is authorized to lease the above described tract to Maury Wooldridge with the provision that he pays his rental as required in the lease.
The Board unanimously approved the renewal of the following surface leases with a motion by Mrs. Moore and a second by Mr. Sims: Belinda Allborty, Randy Baird, W. Doyle Beckham, Laurie Bigelow, M. R. Byerley, David E. Caporossi, Wanda Clark, Ronald D. Coil, Jr., Vernon Crawford, Penni Davis, Charles Edwards, Jeff Elliott, Mark Gates, Thomas Gorsulowsky, Ralph E. Gray, Robert Gregory, Bobbie N. Johnson, Robb Martin, Rebecca Pettway, Lloyd Robertson, Jr., Joe E. Rush, Clint Sullivan, Richard Taylor, Carey Tyson.
The Board unanimously approved the transfer of surface lease from Sylvia Hicks to Rita Gibson for approximately one acre known as Lot #103 in SW/4 of NW/4 of Section 23, T22N, R15W, Caddo Parish, Louisiana, with a motion by Mr. Sims and a second by Mrs. Moore.
The Board unanimously approved the payment of dues for 2017 for the Association of Levee Boards of Louisiana in the amount of $2,000.00 and the payment of dues for 2017 for the Red River Valley Association in the amount of $2,000.00 with a motion by Mr. Harrison and a second by Mr. Procell.
The Board considered the attendance of the Commissioners, Administrator, and Board’s Legal Counsel at the 92nd Annual Red River Valley Association Convention at Sam’s Town Convention Center in Shreveport, Louisiana, on February 22 & 23, 2017. Mr. Harrison made a motion, with a second by Mrs. Moore, to approve the attendance of the Commissioners, Administrator, and Board’s Legal Counsel at the 92nd Annual Red River Valley Association Convention. The motion was unanimously approved.
The Board considered approval of a sponsorship of the 92nd Annual Red River Valley Association Convention at Sam’s Town Convention Center in Shreveport, Louisiana, on February 22 & 23, 2017. Mrs. Smith made a motion, with a second by Mr. Sims, to approve sponsorship in the amount of $800.00, which includes recognition in the program, signage at the convention and one full registration. The motion was unanimously approved.
The Board unanimously passed the following resolution to accept the completion of the Black Bayou & West Agurs Levees Culverts Rehabilitation by Slip Lining Project with a motion by Mrs. Moore and a second by Mr. Walker:
WHEREAS, the Board of Commissioners of the Caddo Levee District’s Administrator Ali M. Mustapha, P.E., has advised that the project under contract with North Louisiana Contractors, LLC, titled “Black Bayou & West Agurs Levees Culverts Rehabilitation by Slip Lining” in Caddo Parish, is completed in accordance with plans and specifications,
WHEREAS, the Administrator of the Board of Commissioners of the Caddo Levee District conducted a final inspection of the Project on November 17, 2016 and determined that the Project has been completed in accordance with the plans and specifications and is satisfactory,
NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Caddo Levee District, in legal session convened, that this project is hereby accepted upon the advice and recommendation of its advisors.
President Prator reported that the Executive Committee was not able to schedule a meeting before the January Board meeting and is planning to meet the first week of February. President Prator also acknowledged that the work Mr. Mustapha and Sheriff Prator have been doing in the community to spread awareness on flood prevention has been very effective.
Mr. Mustapha reported that following the Flood Technical Committee Meeting in December, local governments have begun to take action concerning flood prevention. Mr. Mustapha also reported that the North Shreveport Business Association has invited him to be the speaker at their monthly meeting on February 14, 2017, to spread further awareness of flood prevention and what the Caddo Levee District does to protect citizens of Caddo Parish. Mr. Mustapha also reported that the Caddo Levee District has worked out a deal with Goldman Equipment to keep maintenance cost down on tractors and other heavy equipment. He stated that routine maintenance such as oil changes are done by the equipment operators, but the more complicated technical maintenance is performed by Goldman Equipment to ensure all equipment is kept in ideal conditions. Mr. Mustapha also reported that Mr. Brimer has been holding meetings for the employees, and all employees attended the annual Public Government Ethics & Sexual Harassment training in December.
Mr. Mustapha reported that the upcoming Twelve Mile Bayou Bank/West Agurs Levee Repairs will be out for bid January 13 – February 8, 2017, and bids will be opened at the February Board Meeting. He stated that work on the project will begin in March. Mr. Mustapha also provided a written report with status updates of all other ongoing capital outlay projects.
Mr. Brimer reported that timber cutting on the Black Crow tract, on which Caddo Levee District received timber sale bids in October, was completed on Friday, January 6, 2017. Mr. Brimer stated that the timber sale worked out well, with a total receipt of approximately $50,000.00.
There was no Engineer’s Report.
There was no Personnel Committee Report.
There was no Legal Committee Report.
Mr. Walker reported that all equipment is in working order and reiterated that two new cutters will need to be purchased in 2017. Mr. Mustapha added that all trucks are fully inspected once per week to check fluids, wiper blades, tires, lights, etc.
Mr. Mustapha reported that Richard Jones, U.S. Army Corps of Engineers Red River Projects Office, has retired.
Mrs. Smith announced that she would be a part of the 11th Annual Martin Luther King Jr. Celebration on Monday, January 16, 2017, at 6:00 PM, and she encouraged all members to attend.
Mr. Sims reported that he, Mr. Lattier, and Mr. Walker attended the Caddo Levee District employee Christmas party in December. He thanked everyone that attended for a fun event, and he thanked Mr. Brimer for his contributions. Mr. Sims also announced that his official swearing-in as mayor of Oil City, Louisiana, would take place on Tuesday, January 17, 2017, at 6:00 PM at the City Hall of Oil City.
With no further business to be brought before the Board, the meeting was adjourned.